Agenda and minutes

Due to newly appointed staff attending, Saltash Town Council (STC) Co-Chairman Councillor Dent gave a brief introduction and welcomed those attending the meeting.

The Joint Burial Board (JBB) Co-Chairman Reverend R Magrath informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting.

None.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Dent, seconded by Councillor Bullock and RESOLVED that the minutes of the Joint Burial Board Committee held on Tuesday 28^th June 2022 were confirmed as a true and correct record.

It was RESOLVED to note.

Members discussed the budget setting for the year 2023/24.

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and following a vote of STC board Members RESOLVED to reduce the operating income from £19,800 to £11,000 against budget code 4600 BB Cemetery Fees (St Stephens) based on the previous 2022/23 income.

It was proposed by Councillor Lennox-Boyd, seconded by Councillor Bullock and following a vote of STC board Members resolved to RECOMMEND the Joint Burial Board Budget Statement for the year 2023-24 to the Extraordinary Policy and Finance Committee meeting to be held on the 22^nd November 2022 as attached.

The Town Clerk informed Members that the JBB Fees and Charges had not been included on the agenda due to a clerical error.  The Town Clerk advised the JBB Fees and Charges are to be received at the Burial Authority Committee meeting to be held on Tuesday 1^st November 2022. Members of the St Stephens Joint Burial Board were invited, as members of the public, to attend the Burial Authority Committee meeting were the forementioned will be agreed.

JBB Co-Chairman Rev R Magrath requested Town Council Members consider implementing a mechanism to support reduction of fees should a family of a deceased be experiencing financial hardship.

No report.

No report.

The Service Delivery Manager (SDM) gave a brief verbal update on the report received.

It was RESOLVED to note.

(Pursuant to P&F held on 7.09.21 minute nr 72/21/22 and JBB held on 28.06.22 minute nr. 12/22/23)

JBB Co-Chairman Rev R Magrath gave a verbal update following the P.C.C meeting held in September.

JBB Co-Chairman Rev R Magrath spoke of the Church wishing to keep the process of purchasing and installations of any requested memorial benches as simple as possible. The Church Faculty would provide the Town Council with necessary permissions and paperwork, inclusive of the approved location and reserving the right to remove any bench deemed hazardous due to lack of care and deterioration.

It was proposed by Councillor Dent, seconded by Councillor Yates and RESOLVED that;

1.  The Town Council offer a supply and install service for composite memorial benches within St Stephens Churchyard at a cost of £350 + VAT

2.  The List B Faculty (received by email) provides the Town Council with assurance that St Stephens Church have approved the inscription and location for install.

(Pursuant to JBB held on 6.7.21 minute nr 13/20/21 and JBB held on 28.06.22 minute nr. 13/22/23)

Members discussed the 12 cremation plots available for purchase and the potential impact on the Church if the next section of the Churchyard was registered closed.

Members discussed the cost impact to the Town Council by continuing to maintain the Churchyard more than the agreed Service Level Agreement in place with Cornwall Council.

JBB Co-Chairman Rev R Magrath has requested advice from the Archdeacon of Bodmin on closing the churchyard, with the view taken that whilst cremation plots are available for burials of cremated remains, closing the Churchyard was not an option they wished to pursue at this time.

P.C.C acknowledge the resource and cost implications the maintenance of the Churchyard has on the Town Council and the requirement to review this item on a regular basis as the Churchyard is almost at capacity.

It was proposed by Councillor Dent, seconded by Councillor Yates and RESOLVED to defer the item to the following Joint Burial Board Committee meeting scheduled to be held on Tuesday 28^th February 2023.

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

None.

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

None.

Due to the weather and no areas of concern the site visit was postponed.