Agenda and draft minutes

The Deputy Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.   To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

    None received.

b.   The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

 None received.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Bullock, seconded by Councillor B Samuels and RESOLVED that the minutes of the Joint Burial Board Committee held on 25 February 2025 were confirmed as a true and correct record.

It was RESOLVED to note.

Nothing to report.

Nothing to report.

It was RESOLVED to note.

It was proposed by Councillor Bullock, seconded by Councillor Stoyel and RESOLVED:

1.    To appoint Coodes Solicitors to provide advice on the Town Council’s liabilities under the constitution and any related matters.

2.    To allocate the associated cost to budget code 6170 EMF General Maintenance;

3.    To suspend the headstone audit work until legal advice has been obtained;

4.    For the Town Clerk to report back at a future Joint Burial Board meeting.

The Town Clerk reported on the proposed amendments to the Fees and Charges for the year 2026/27 contained within the circulated reports pack.

It was proposed by Councillor Bullock, seconded by Councillor Peggs and resolved to RECOMMEND the Joint Burial Board Fees and Charges for the year 2026/27 as attached to the Extraordinary Policy and Finance Committee Meeting to be held on 25 November 2025.

The Town Clerk reported on the budget statement for the year 2026/27 contained within the circulated reports pack.

Members discussed the budget setting for the year 2026/27.

It was proposed by Councillor Bullock, seconded by Councillor B Samuels and resolved to RECOMMEND to the Extraordinary Policy and Finance Committee meeting to be held on 25 November 2025:

Operational Expenditure:

1.   To vire unspent funds from budget code 6108 Tree Survey and Tree Maintenance to budget code 6170 BB EMF General Maintenance subject to there being an unspent balance available at the end of the year;

2.   That the Joint Burial Board Committee budget for the year 2026-27, as attached, be referred to the Extraordinary policy and Finance Committee meeting on 25 November 2025.

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

None.