Agenda and minutes

Joint Burial Board Committee - Tuesday 6th July 2021 6.00 pm

Venue: St Stephens Church followed by a site visit.

Items
No.	Item
1/20/21	Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration. Minutes: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. None. b. Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration. None.
2/20/21	To receive and approve the minutes from the Joint Burial Board meeting held on 9th February 2021 as a true and correct record. PDF 211 KB Minutes: Please see a copy of the minutes on the STC website. It was proposed by Councillor B Samuels, seconded by Councillor Dent and RESOLVED that the minutes of the Joint Burial Board Committee held on 9^th February 2021 were confirmed as a true and correct record. The minutes will be signed upon the return to the Guildhall and made available upon request.
3/20/21	Health & Safety Minutes: No report.
4/20/21	Correspondence. PDF 3 MB Minutes: At the request of Councillor B Samuels, the Chairman of Saltash Environmental Action read a letter of correspondence received by Members to request consideration be given to an allocated space within the Churchyard for the encouragement of Wildflowers. Councillor B Samuels thanked the Chairman of SEA and stated that the consideration of a Wildflower meadow and a reduced mowing regime was to be further discussed under agenda item 13. It was RESOLVED to note.
5/20/21	To receive an update from the P.C.C regarding wildflower and grass cutting schedules. PDF 357 KB (Pursuant to JBB held on 13.10.20 minute nr. 11/20/21 C and E) (Pursuant to JBB held on 9.02.21 minute nr. 33/20/21 / 36/20/21) Minutes: (Pursuant to JBB held on 13.10.20 minute nr. 11/20/21 C and E) (Pursuant to JBB held on 9.02.21 minute nr. 33/20/21 / 36/20/21) a. The Committee considered the recommendation detailed in the Service Delivery Manager’s report relating to the pursuant minute from the Joint Burial Board meeting held on 13^th October 2020, minute number 11/20/21D, to appoint an Arboriculture contractor to remove tree branches protruding the cemetery boundary. It was proposed by Councillor B Samuels, seconded by Councillor Dent and resolvedto RECOMMEND to Full Council to appoint Contractor B at a cost of £225.00 +VAT to reduce over extended oak limbs projecting over the cemetery by 2-3 metres. b. PCC Co-Chairman Mr B Jones briefed Members on the agreement met with both PCC and STC to leave parts of the boundary edge of the Churchyard uncut to encourage the growth of Wildflowers with a review after 2 years. Please see attached map showing the agreed areas which will not be included in the scheduled mowing regime.
6/20/21	Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary). Minutes: To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).
7/20/21	Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting. Minutes: To resolve that the public and press be re-admitted to the meeting.