Agenda and minutes

Co-Chairman Councillor B Samuels in the Chair.

The Co-Chairman informed those present of the actions required in the event of a fire or emergency.

It was proposed by Councillor Dent, seconded by Councillor Pinckney and following a vote of STC board Members RESOLVED to elect Councillor B Samuels as the STC Co-Chairman of the Joint Burial Board Committee.

Co-Chairman Councillor B Samuels remained in the Chair.

In the absence of an incumbent Vicar it was proposed by Mrs S McKee, seconded by Mr B Jones and RESOLVED to elect Mr B Jones, Church Warden as St Stephens Co-Chairman of the Joint Burial Board Committee.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  Town Clerk to receive written requests for dispensations prior to the start of   the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  Town Clerk to receive written requests for dispensations prior to the start of   the meeting for consideration.

None.

Please note:  Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email.

None.

Please see a copy of the minutes on the STC website.

It was proposed by Councillor B Samuels, seconded by Councillor Dent and RESOLVED that the minutes of  the Joint Burial Board Committee held on 9^th February 2021 were confirmed as a true and correct record.

The minutes will be signed upon the return to the Guildhall and made available upon request.

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a.  To receive the current Committee budget statement.

It was RESOLVED to note.

No report.

No report.

At the request of Councillor B Samuels, the Chairman of Saltash Environmental Action read a letter of correspondence received by Members to request consideration be given to an allocated space within the Churchyard for the encouragement of Wildflowers.

Councillor B Samuels thanked the Chairman of SEA and stated that the consideration of a Wildflower meadow and a reduced mowing regime was to be further discussed under agenda item 13.

It was RESOLVED to note.

The Service Delivery Manager briefed Members on the report submitted.

Councillor B Samuels requested the recommendation to appoint an Arboriculture contractor be taken under agenda item 13.

It was RESOLVED to note.

(Pursuant to JBB held on 13.10.20 minute nr. 11/20/21 C and E)

(Pursuant to JBB held on 9.02.21 minute nr. 33/20/21 / 36/20/21)

(Pursuant to JBB held on 13.10.20 minute nr. 11/20/21 C and E)

(Pursuant to JBB held on 9.02.21 minute nr. 33/20/21 / 36/20/21)

a.  The Committee considered the recommendation detailed in the Service Delivery Manager’s report relating to the pursuant minute from the Joint Burial Board meeting held on 13^th October 2020, minute number 11/20/21D, to appoint an Arboriculture contractor to remove tree branches protruding the cemetery boundary.

It was proposed by Councillor B Samuels, seconded by Councillor Dent and resolvedto RECOMMEND to Full Council to appoint Contractor B at a cost of £225.00 +VAT to reduce over extended oak limbs projecting over the cemetery by 2-3 metres.

b.  PCC Co-Chairman Mr B Jones briefed Members on the agreement met with both PCC and STC to leave parts of the boundary edge of the Churchyard uncut to encourage the growth of Wildflowers with a review after 2 years.

Please see attached map showing the agreed areas which will not be included in the scheduled mowing regime.

(Pursuant to JBB held on 9.02.21 minute nr. 35/20/21)

(Pursuant to JBB held on 9.02.21 minute nr. 35/20/21)

PCC Co-Chairman Mr B Jones informed the Committee that due to having no incumbent Vicar the Church is unable to progress with the registration of the Churchyard as closed at present.

It was RESOLVED to defer to a future Joint Burial Board meeting, subject to an incumbent Vicar being appointed.

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

None.

It was RESOLVED to issue the following Press and Social Media releases:

1.  Mowing regime around the periphery of the Churchyard to cease to allow Wildflowers to grow, maintenance and upkeep to be undertaken by STC and in collaboration with SEA.