Agenda and draft minutes

Joint Burial Board Committee - Tuesday 28th June 2022 6.30 pm

Venue: Guildhall

Items
No. Item

1/22/23

Health and Safety Announcements

Minutes:

St Stephens Co-Chairman Mrs S McKee in the Chair.

 

The Co-Chairman informed those present of the actions required in the event of a fire or emergency.

2/22/23

STC Members to elect a Co-Chairman

Minutes:

It was proposed by Councillor Lennox-Boyd, seconded by Councillor Yates and following a vote of STC board Members it was RESOLVED to elect Councillor Dent as the STC Co-Chairman of the Joint Burial Board Committee.

3/22/23

St Stephens Members to elect a Co-Chairman

Minutes:

It was proposed by S McKee, seconded by L Maddock and following a vote of PCC board Members it wasRESOLVED to elect Reverend R Magrath as St Stephens Co-Chairman of the Joint Burial Board Committee.

 

S Mckee remained in the Chair for this meeting.

4/22/23

Declarations of Interest:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

Minutes:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

None.

 

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

 

None.

5/22/23

Questions - A 15-minute period when members of the public may ask questions of Members of the Council.

Please note:  Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email.

 

Minutes:

None.

6/22/23

To receive and approve the minutes from the Joint Burial Board meeting held on Tuesday 8th February 2022 as a true and correct record. pdf icon PDF 217 KB

Minutes:

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

 

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and RESOLVED that the minutes of the Joint Burial Board Committee held on Tuesday 8th February 2022 were confirmed as a true and correct record.

7/22/23

Finance: pdf icon PDF 195 KB

.

Minutes:

a.  To receive the current Committee budget statement.

 

It was RESOLVED to note.

8/22/23

Health & Safety

Minutes:

No report.

9/22/23

To consider Risk Management reports as may be received.

Minutes:

No report.

10/22/23

Correspondence.

Minutes:

None.

11/22/23

To receive a report from the Service Delivery Department and consider any actions and associated expenditure. pdf icon PDF 321 KB

Minutes:

The Town Clerk briefed Members on the report received.

 

Members discussed various items such as the collection of wildflower seeds by SEA in the specified wildflower sections, the condition of the grounds and footpaths and St Stephens responsibility for general site maintenance.

 

St Stephens wished to thank the Service Delivery team for their outstanding work at the Churchyard and praised the staff for their professionalism and attention to detail.

 

It was RESOLVED to note.

12/22/23

To review the provision and maintenance of Memorial Benches pdf icon PDF 82 KB

(Pursuant to P&F held on 7.09.21 minute nr. 72/21/22)

Minutes:

The Town Clerk reminded Members of a previous report received in 2021 for the provision and installation of Memorial benches at Churchtown Cemetery.

 

Following previous Town Council meetings clarification has been sought from St Stephens Church, subject to an incumbent vicar being appointed, to clarify the Church’s internal processes for the procurement and installation of Memorial benches within St Stephens grounds.

 

The Town Council have offered a supply and fit service to anyone who wishes to install a bench at St Stephens at a cost of £350.00+vat subject to providing the necessary written permission from the Church faculty of the location of the approved memorial bench.

 

It was proposed by R Magrath, seconded by L Maddock and RESOLVED to defer to the next Joint Burial Board meeting so that the PCC have an opportunity to discuss the item at the next PCC meeting to be held on 7th September 2022.

13/22/23

To revisit and reconsider P.C.C registering the churchyard as closed following the appointment of the new incumbent pdf icon PDF 78 KB

(Pursuant to JBB held on 06.07.21 minute nr. 13/20/21)

 

Minutes:

Members discussed the implications, cost and concerns of the impact for both the Town Council and St Stephens Church if the decision to close the Churchyard is made.

 

It was proposed by L Maddock, seconded by Rev R Magrath and RESOLVED to defer to the next Joint Burial Board meeting so that the PCC have an opportunity to discuss the item at the next PCC meeting to be held on 7th September 2022.

 

 

 

 

14/22/23

Public Bodies (Admission to Meetings) Act 1960:

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

Minutes:

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

15/22/23

To consider any items referred from the main part of the agenda.

Minutes:

None.

16/22/23

Public Bodies (Admission to Meetings) Act 1960:

To resolve that the public and press be re-admitted to the meeting.

Minutes:

To resolve that the public and press be re-admitted to the meeting.

 

17/22/23

To consider urgent non-financial items at the discretion of the Chairman.

Minutes:

For information only:

 

Co-Chairman for St Stephens Reverend R Magrath informed Members of a scheduled meeting with PCC and SEA to be held next week regarding maintenance of the designated wildflower section within the Churchyard.

 

R Magrath spoke of further discussions held with project leaders for the restoration and memorialisation of the fallen Firemen’s graves with the view to moving forward with the project as soon as possible.

18/22/23

To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.

Minutes:

None.