Agenda and draft minutes

It was proposed by Councillor Lennox-Boyd, seconded by Councillor Miller to nominate Councillor Dent.

There were no other nominations.

Following a vote it was RESOLVED to elect Councillor Dent as Chairman.

Councillor Dent in the Chair.

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd to nominate Councillor Miller.

Councillor Dent withdrew the nomination for Councillor Miller.

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd to nominate Councillor Bullock.

Following a vote it was RESOLVED to elect Councillor Bullock as Vice Chairman.

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Miller, seconded by Councillor Bullock and RESOLVED that the minutes of the Burial Authority Committee held on 25 April 2024 were confirmed as a true and correct record.

Nothing to report.

Nothing to Report.

The Chairman informed Members of the report from the Town Clerk and Draft Heads of Terms from Antony Estate as contained within the circulated reports pack.

The Town Clerk briefed Members on the report and advised that they are being asked if they wish to move forward in partnership with Antony Estate based on the Draft Heads of Terms as received within the circulated reports pack, before moving this forward to Full Town Council to be held on 7 November 2024 for approval.

Members received and discussed the reports regarding shared facilities at Churchtown Cemetery.

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and resolved to RECOMMEND to Full Town Council to be held on 7 November 2024;

1.  To approve Antony Estate’s Draft Heads of Terms, as attached, for a Licence for shared use of the car park at Churchtown Cemetery together with the Town Clerk’s report;

2.  That Antony Estate cover Saltash Town Council’s legal costs.

Members received and discussed the Service Delivery Department report as contained within the circulated reports pack.

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and RESOLVED to delegate to the Service Delivery Manager to obtain costs regarding a timeless grave plan sign at Churchtown Cemetery working within budget and to liaise with the Town Clerk for final approval.

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and RESOLVED:

1.  To note the report;

2.  To approve the purchase of box hedging to be installed in the Children’s Section of Churchtown Cemetery, to create an improved hedgerow, working within the 2025/26 budget and allocated to budget code 6004 BA General Site Maintenance;

3.  To approve the purchase of a water heater for the public toilets (allotment holders and funerals) at Churchtown Cemetery at a maximum cost of £200 allocated to Budget Code 6000 Petrol.

The Finance Officer briefed Members on the proposed amendments to the Fees and Charges for the year 2025/26.

Members discussed and debated the Burial Authority Fees and Charges for the year 2025/26.

It was proposed by Councillor Miller, seconded by Councillor Lennox-Boyd and resolved to RECOMMEND the Burial Authority Fees and Charges for the year 2025/26 as attached, to the Policy and Finance Committee meeting to be held on the 12 November 2024.

The Finance Officer worked through the budget statement for the year 2025/26 contained within the circulated reports pack.

The Town Clerk informed the meeting that the Property Maintenance Sub Committee have not yet inputted their figures into budget code BA EMF 6070 Churchtown Cemetery Capital Works from the meeting held on 28 October 2024. 

Members discussed and debated the budget setting for the year 2025/26.

It was proposed by Councillor Lennox-Boyd, seconded by Councillor Dent and resolved to RECOMMEND the Burial Authority Budget Statement for the year 2025/26, as attached, to the Policy and Finance Committee Meeting to be held on 12 November 2024 subject to the Property Maintenance Five-Year Plan figures and the following amendments;

Burial Authority Operating Income

1.  To rename budget code 4614 BA Memorial Bench Income to 4614 BA Memorial Income due to Memorial Rose Bushes and Plaques also being available for purchase;

2.  To create a new income code for Churchtown Car Park and to set the precept income at £1,000 based on the figures contained within the reports circulated within the reports pack and the potential start date for the natural burial site;

Burial Authority Operating Expenditure

3.  To delete budget code 6003 BA Health and Safety as all Health and Safety items are purchased by Policy and Finance for all sites; 

4.  To vire any unspent funds from budget code 6003 BA Health and Safety to 6070 BA EMF Churchtown Cemetery Capital Works, subject to there being an unspent balance available at the end of the year;

5.  To rename budget code 6012 BA Memorial Bench (Expenditure) to 6012 BA Memorial Income, due to the additional availability of Memorial Rose Bushes and Plaques.

Burial Authority - EMF Expenditure

6.  Budget Code 6070 BA EMF Churchtown Cemetery Capital Works – considered at the Property Maintenance Sub Committee held on 28 October 2024 and agreed to increase the precept by £1,500.  The figures are yet to be transferred.

It was RESOLVED to note.

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

None.