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Saltash Town Council, Working for the People of Saltash
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Agenda and minutes

Venue: Virtual Zoom Platform

Note: Web link: https://us02web.zoom.us/j/87314596853pwd=WjVKY1Zsc1VWd3k0dnJCOXFheExjUT09 Meeting ID: 873 1459 6853 Password: 374092 Dial by your location: 0131 460 1196 United Kingdom  

Items
No. Item

76/20/2

Announcements:

a.  To confirm that all present can hear the proceedings.

 

b.  Roll call of Members, Public and Press present.

 

c.   To confirm the meeting is quorate.

 

d.  Meeting procedure.

Minutes:

The Chairman confirmed that all present could hear the proceedings.

 

The Chairman confirmed all person’s present.

 

The Chairman confirmed the meeting was quorate.

 

The Chairman informed all attendees of the meetings procedures.

77/20/2

To appoint a Chairman.

Minutes:

It was proposed by Councillor B Samuels, seconded by Councillor Dent and was RESOLVED to appoint Councillor Phillips as Chairman.

 

 

Cllr Phillips remained in the chair.

 

78/20/2

Recording of meetings - please notify the Chairman if you are intending to record this meeting.

Please note:  All meetings are open to the public and could be filmed or recorded by broadcasters, the media, council members, the council, or members of the public.  Please be aware that whilst every effort is taken to ensure that members of the public are not filmed we cannot guarantee this especially if you are speaking or taking an active role.

 

Minutes:

Councillor Challen informed the Chairman that she would be recording the meeting.

79/20/2

Declarations of Interest:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.  To receive any declarations from Members of Matters of Public Interest regarding matters to be considered at this meeting.

 

c.   To consider dispensations required.

Minutes:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.  To receive any declarations from Members of Matters of Public Interest regarding matters to be considered at this meeting.

 

None.

 

c.   To consider dispensations required:

 

None.

80/20/2

Questions - A 15-minute period when members of the public may ask questions of Members of the Council

Please note:  Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email.

Minutes:

None.

 

81/20/2

To note and receive the minutes of the Extraordinary Services Committee held on Thursday 12th November 2020 and the minutes of the Services Committee held on Thursday 9th December 2020 as a true and correct record.

Minutes:

Please see a copy of the minutes on the STC website.

 

It was proposed by Councillor Phillips, seconded by Councillor Dent and RESOLVED that the minutes of the Extraordinary Services Committee held on Thursday 12th November 2020 were confirmed as a true and correct record.

 

It was proposed by Councillor Phillips, seconded by Councillor Peggs and RESOLVED that the minutes of the Services Committee held on Thursday 9th December 2020 were confirmed as a true and correct record.

 

The minutes will be signed upon the return to the Guildhall and made available upon request.

82/20/2

To receive and note the minutes of the Road Safety Committee held on Tuesday 2nd February 2021.

Minutes:

It was RESOLVED to note.

83/20/2

Finance

a.  To receive the current Committee budget statement.

Minutes:

a.  To receive the current Committee budget statement.

 

It was RESOLVED to note.

 

84/20/2

To ratify the following during the COVID-19 isolation period:

Ref Nr.

Details

Decision Agreed

Committee

Sub Committee

Ref 82

To appoint a company to carry out all fire risk assessments for all STC buildings and assets

APPROVED

SERVICES

N/A

REF83

To appoint DCW to collect Recycling waste

APPROVED

SERVICES

N/A

 

Minutes:

Ref Nr.

Details

Decision Agreed

Committee

Sub Committee

REF82

To appoint a company to carry out all fire risk assessments for all STC buildings and assets

APPROVED

SERVICES

N/A

REF83

To appoint DCW to collect Recycling waste

APPROVED

SERVICES

N/A

 

It was proposed by Councillor Phillips, seconded by Councillor Challen and RESOLVED to ratify the items listed on the COVID-19 Delegated Decision Register.

85/20/2

To consider Risk Management reports as may be received

Minutes:

None.

86/20/2

Correspondence:

a.  Cornwall Council – Woodland Management Plans 2020-21 survey.

 

b.  To receive and consider letters from residents to erect a new war memorial.

Minutes:

a.  Cornwall Council – Woodland Management Plans 2020-21 survey.

 

It was RESOLVED to note.

 

b.  To receive and consider letters from residents to erect a new war memorial.

 

It was proposed by Councillor Dent, seconded by Councillor Phillips, and RESOLVED to note receipt of letters from residents and respond with advice on how to proceed with the request to erect a new war memorial in the town.

87/20/2

To receive a report from the Service Delivery Department

Minutes:

The Service Delivery Manager updated Members on the works to date of the Service Delivery Department.

 

The Chairman lost connection to the meeting and reconnected.

 

Due to the potential for further loss of connection, it was proposed by Councillor Phillips, seconded by Councillor Peggs and RESOLVED that Councillor Dent be appointed Vice Chairman for the meeting.

 

It was proposed by Councillor Phillips, seconded by Councillor Fox, and RESOLVED to:

 

1.  Delegate authority to the Chairman and the Service Delivery Manager to determine the allocation of requested Grit Bins.

 

2.  Refuse the request from SEA to maintain the wildflower garden located at the Memorial Peace Garden on the grounds that the area is not suitable for wildflowers.

88/20/2

To receive a report on the future use of the trailer - Cllr Phillips.

Minutes:

The Chair informed Members of the condition of the trailer.

 

It was proposed by Councillor Phillips, seconded by Councillor Miller, and RESOLVED to offer the trailer to someone who may wish to take it on free of charge with the condition that if there are no takers it is written off the asset register and disposed of safely and securely.

89/20/2

To consider the purchase of fabric bunting to be placed at various town council sites for future events.

(Pursuant to Services held on 14.10.20 minute no 41/20/21 and Services held on 9.12.20 minute no. 68/20/21)

Minutes:

Councillor Peggs updated Members on the requirement for fabric bunting and associated costs currently being explored. Councillor Peggs informed Members that community bunting is available to install at the Waterside and possibly enough for Jubilee Green.

 

It was proposed by Councillor Peggs, seconded by Councillor Phillips, and RESOLVED that delegated authority be given to the Chairman, Councillor Peggs and the Town Clerk to purchase suitable fabric bunting for future events at a maximum cost of £200.

90/20/2

Other areas that the Services Committee is responsible for:

a.  Allotments:

Minutes:

a.  Allotments

 

No report.

91/20/2

Public Bodies (Admission to Meetings) Act 1960:

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

Minutes:

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

92/20/2

To consider any items referred from the main part of the agenda

Minutes:

None.

93/20/2

Public Bodies (Admission to Meetings) Act 1960:

To resolve that the public and press be re-admitted to the meeting.

Minutes:

To resolve that the public and press be re-admitted to the meeting.

94/20/2

Urgent non-financial matters brought forward at the discretion of the Chairman

Minutes:

None.

95/20/2

Press and social media releases

Minutes:

It was RESOLVED to issue the following Press and Social Media release:

 

1.  Further promote Cornwall Council – Woodland Management Plans 2020-21 survey - Social Media only.