Committee details

Services Committee

Purpose of committee

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Services Committee

 

Composition:

Sixteen members

Chairmanship:

Chair and Vice Chair to be elected from the members of the Committee at the first meeting in each Council year. The serving Mayor will not be eligible for either of these positions.

Quorum:

Seven members

Meetings:

Bi-monthly

Timing:

6:30 p.m.

Venue:

Guildhall or by a virtual platform under Covid 19 legislation

Reports to:

Full Council

Remit:

The provision, maintenance, management, marketing and service function of all Town Council property, buildings, land and structures and to work within the individual delegated authority budget:

·     Property

·     Allotments

·     Open Spaces

·     Cemetery

·     Waterfront

·     Structures

·     Footpaths

·     Grounds Maintenance

·     Public Toilets

·     Christmas Lights

 

Terms of Reference & Matters Delegated to the Committee:

 

1.   To consider such matters as may be delegated by the Council from time to time.

 

2.   Reviewing the level of fees and charges of the Committee’s functions and making appropriate recommendations to the P & F Committee.

 

3.   To consider and submit to the P & F Committee for the annual budget estimates of income and expenditure on continuing services and capital expenditure for the forthcoming year and 5-year forecast plan.

 

4.   Authorization of expenditure within the Committee’s budget, provided that the payment is made from a budget that is within the limits previously approved by the Council. The Committee cannot commit or spend from future budgets not confirmed or from future years. The virement of funds within the Committees total budget must be authorised by the P & F Committee.

 

5.   Acceptance of tenders and supervision of contracted projects – provided expenditure is within the budgetary provision and is for areas within the scope of the Committee.

 

6.   All aspects of Health and Safety that fall within the remit of the Committee.

 

7.   Making recommendations to the Council on all matters not within existing policy.

 

8.   Monitoring the physical environment and property within the Council’s area and carrying out improvements within budgetary provision. To recommend to the Council any matters outside this budgetary provision.

 

9.   Preparation and review of a plan for future requirements within the scope of the Committee regardless of feasibility.

 

10.   The consideration of recommendations of Sub Committees, working groups etc. under the control of the Committee.

 

11.   Consultation with other relevant bodies with similar interests, including other Town Council Committees and Sub Committees, and consideration of their recommendations.

 

12.   The implementation of agency agreements for the delegation of services from Cornwall Council which fall within the remit of the Committee and have been negotiated and agreed by Full Council.

 

13.   To consider such matters as may be delegated by the Council from time to time.

 

14.   To consider the securing and security of all Town Council property and land and make resolutions to the Council.

 

15.   To maintain the exterior and structural fabric of all Council buildings/structures.

 

16.   To review the level of fees and charges of the Committee’s functions and making appropriate recommendations to the P & F Committee.

 

17.   To consider and submit to the P & F Committee annual estimates of income and expenditure on continuing services and capital expenditure for the forthcoming year and 5-year forecast.

 

18.   Authorization of expenditure within the Committee’s budget, provided that the payment is made from a budget that is within the limits previously approved by the Council. The Committee cannot commit or spend from future budgets not confirmed or from future years. The virement of funds within the Committee’s total budget must be authorised by the P & F Committee.

 

19.   Acceptance of tenders and supervision of contracted projects – provided expenditure is within the budgetary provision and is for areas within the scope of the Committee.

 

20.   All aspects of Health and Safety that fall within the remit of the Committee.

 

21.   Making recommendations to the Council on all matters not within existing policy.

 

22.   Preparation and review of a plan for future requirements within the scope of the Committee regardless of feasibility.

 

23.   Consultation with other relevant bodies with similar interests, including other Local Councils and Cornwall Council.

 

Matters not Delegated to the Committee:

Any matter falling within the remit of the Committee which involves the introduction of a new policy or changes to existing policy, future direction and strategy.

 

Membership