Agenda and draft minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Bickford, seconded by Councillor Mortimore and RESOLVED that the minutes of the Services Committee held on 12 September 2024 were confirmed as a true and correct record.

Members discussed the Property Maintenance Sub Committee’s recommendation to develop and improve the Waterside toilets and shed area.

It was proposed by Councillor Bickford, seconded by Councillor Stoyel and RESOLVED:

1.  To delegate to the Town Clerk to further engage with Network Rail to commence the 99 year-lease proceedings for the Waterside toilets and sheds on behalf of Saltash Town Council;

2.  To delegate to the Property Maintenance Sub Committee to work on the project on behalf of the Services Committee reporting back on significant movement of the project;

3.  The Property Maintenance Sub Committee to work within the five-year plan and Services Committee budget statements.

It was proposed by Councillor Dent, seconded by Councillor B Samuels and RESOLVED to approve to vire budget code 4512 National Grid Wayleave Income and the balance of £15 to the Burial Authority Committee budget statement due to the income sitting under the Burial Authority Committee.

Nothing to report.

Members reviewed the report within the circulated pack and noted that the income from the Local Maintenance Partnership (LMP) falls short of covering the associated costs, particularly given the Town Council's limited in-house resources to carry out these works.

It was proposed by Councillor P Samuels, seconded by Councillor Bullock and RESOLVED:

1.  To not sign up to the 2025-26 LMP due to lack of in-house resources at present;

2.  To request Cormac cut the key paths when they receive reports on them being overgrown;

3.  To note Cormac will only cut once later in the year up to Saltash Town Council allocation;

4.  To clearly advertise who and how the Service will be managed together with the reporting system.

Members welcomed the request received from Community Partnership Officer for Cormac on behalf of Westcountry Fabrication.

It was proposed by Councillor Peggs, seconded by Councillor Gillies and RESOLVED:

1.  To thank Westcountry Fabrication for moving this initiative forward and supplying the planters;

2.  To support the planters being installed along the main area of Gilston Road, to be maintained by volunteers through the Cormac Volunteer Scheme;

3.  To support any future maintenance undertaken by Saltash Town Council as and when requested.

a.  Library held on 29 August 2024;

RECOMMENDATION 1:

16/24/25 TO SET THE LIBRARY SUB COMMITTEE FEES AND CHARGES FOR THE YEAR 2025/26 RECOMMENDING TO THE SERVICES COMMITTEE.

Members discussed the fees and charges set by Cornwall Council for the year 2025/26.

It was proposed by Councillor Bullock, seconded by Councillor Dent and resolved to RECOMMEND to the Services Committee to be held on 10 October 2024 to approve the Library Sub Committee Fees and Charges for the year 2025/26, as attached.

It was proposed by Councillor Dent, seconded by Councillor P Samuels and resolved to RECOMMEND the Library Sub Committee Fees and Charges for the year 2025/26 as attached, to the Policy and Finance meeting to be held on Tuesday 12 November 2024.

RECOMMENDATION 2:

17/24/25 TO SET THE LIBRARY SUB COMMITTEE BUDGET FOR THE YEAR 2025/26 RECOMMENDING TO THE SERVICES COMMITTEE.

The Town Clerk / Responsible Finance Officer worked through the budget statement for the year 2025/26 contained within the circulated reports pack.

It was proposed by Councillor Dent, seconded by Councillor Bickford and RESOLVED;

5. To RECOMMEND to the Services Committee to be held on 10 October 2024 to approve the budget statement for the year 2025/26, as attached.

It was proposed by Councillor Dent, seconded by Councillor B Samuels and resolved to RECOMMEND the Library Sub Committee budget statement for the year 2025/26 as attached, to the Policy and Finance meeting to be held on Tuesday 12 November 2024.

b.  Station Property held on 16 September 2024.

RECOMMENDATION 1:

47/24/25 TO SET THE STATION PROPERTY SUB COMMITTEE FEES AND CHARGES FOR THE YEAR 2025/26 RECOMMENDING TO SERVICES COMMITTEE

Members discussed the Fees and Charges for the year 2025/26.

It was proposed by Councillor B Samuels, seconded by Councillor Bickford and resolved to RECOMMEND to the Services Committee to be held on 10 October 2024 to approve the Station Property Sub Committee Fees and Charges for the year 2025/26, as attached.

It was proposed by Councillor Bullock, seconded by Councillor P Samuels and resolved to RECOMMEND the Station Property Sub Committee Fees and Charges for the year 2025/26 as attached, to the Policy and Finance meeting to be held on 12 November 2024.

.

RECOMMENDATION 2:

48/24/25 TO SET THE STATION PROPERTY SUB COMMITTEE BUDGET FOR THE YEAR 2025/26 RECOMMENDING TO SERVICES COMMITTEE.

The Finance Officer worked through the budget statement for the year 2025/26 contained within the circulated reports pack.

It was proposed by Councillor Bullock, seconded by Councillor B Samuels and resolved to RECOMMEND to the Services Committee to be held on 10 October 2024 the Station Property Sub Committee budget statement for the year 2025/26 (as attached).

It was proposed by Councillor Bullock, seconded by Councillor Peggs and resolved to RECOMMEND the Station Property Sub Committee budget statement for the year 2025/26 as attached, to the Policy and Finance meeting to be held on 12 November 2024.

The Finance Officer and Chairman briefed Members on the proposed amendments to the Fees and Charges for the year 2025/26.

Members discussed and debated the Town Council Fees and Charges for the year 2025/26.

It was proposed by Councillor Bickford, seconded by Councillor Dent and resolved to RECOMMEND the Services Committee Fees and Charges for the year 2025/26 as attached, to the Policy and Finance Committee meeting to be held on the 12 November 2024.

The Finance Officer provided an overview of the proposed budgets for the year 2025/26 received and contained within the circulated reports pack.

Members discussed and debated the budget setting for the year 2025/26.

During the discussion of this item Councillor Miller left the meeting briefly and rejoined the meeting.

It was proposed by Councillor Bickford, seconded by Councillor Stoyel and resolved to RECOMMEND the Services Committee budgets for the year 2025/26 as attached, including the following amendments subject to the Property Maintenance Sub Committee setting the five-year plan recommending the outcome to the Policy and Finance meeting to be held 12 November 2024 to form part of the Services Committee budget statements:

Guildhall Operating Expenditure

1.     Delete budget code 6411 Entertainment Licenses for the year 2025/26 as no longer required;

2.     To vire unspent funds from budget code 6411 GH Entertainment Licenses to budget code 6470 EMF Guildhall Maintenance, subject to there being an unspent balance available at the end of the year;

Maurice Huggins Operating Income

3.     Create a new budget code 4208 Income - Maurice Huggins Refreshments;

Maurice Huggins Operating Expenditure

4.     To vire unspent funds from budget code7018 Professional Costs to 6472 EMF Maurice Huggins Maintenance subject to there being an unspent balance at the end of the year;

5.     Create a new budget code 7019 Refreshment Cost;

Service Delivery Operating Income

6.     Budget code 4521 Waterfront Income - Annual Mooring Fees be decreased by 5% to account for potential fluctuations in annual mooring capacity;

Service Delivery Operating Expenditure

7.     To vire unspent funds from budget code 6229 CCTV Town Annual Maintenance to 6270 EMF Crime Reduction (CCTV) subject to there being an unspent balance available at the end of the year;

8.     To vire any unspent funds from budget code 6500 Tree Survey and Tree Maintenance to 6591 EMF Open Spaces and Trees, subject to there being an unspent balance available at the end of the year;

9.     Rename budget code 6503 Allotments to Allotments – Churchtown;

10.  Create a new budget code 6532 Allotments – Grenfell;

11.  Create a new budget code 6533 Allotments – Fairmead;

12.  To rename budget code 6517 Cross (Maintenance) to Cornish Cross (Maintenance);

13.  To vire unspent funds from budget code 6517 Cornish Cross (Maintenance) to 6593 EMF Cornish Cross (Maintenance), subject to there being an unspent balance available at the end of the year;

Longstone Expenditure

14.  Delete budget code 7100 Rates – Longstone as no longer required;

Town and Waterfront Expenditure

15.  To reduce the budget code 6511 Tourism and Signage from £30,000 to £15,000 for the year 2025/26;

Grounds and Premises EMF Expenditure

16.  No increase required for budget code 6589 EMF Community Tree Planting Initiatives for the year 2025/26;

17.  Create a new budget code 6593 EMF Cornish Cross (Maintenance);

18.  To approve the recommendation received from P&F to transfer budget code 6270 EMF Crime Reduction (CCTV) and the available funds of £58,360;

Town and Waterfront EMF Expenditure

19.  No increase required for budget  ...  view the full minutes text for item 75/24/25

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

It was proposed by Councillor Gillies, seconded by Councillor P Samuels and RESOLVED to issue the following Press and Social Media Releases:

1.  Local Maintenance Partnership 2025/26;

2.  Cormac Volunteer Scheme in partnership with Westcountry Fabrication.