Agenda and minutes

The Chairman welcomed newly elected Councillor Jonathan Foster for Essa Ward.

The Chairman informed those present of the actions required in the event of a fire or emergency.

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and RESOLVED to appoint Councillor Bickford as Vice Chairman of the Services Committee.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  Acting Town Clerk to receive written requests for dispensations prior to the start of   the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  Acting Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note:  Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email.

None.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Peggs, seconded by Councillor Gillies and RESOLVED that the minutes of the Services Committee held on 14^th October 2021 were confirmed as a true and correct record.

It was proposed by Councillor Gillies, seconded by Councillor Dent and RESOLVED that the minutes of the Extraordinary Services Committee held on 3^rd November 2021 were confirmed as a true and correct record.

a.  To receive the current Committee budget statement.

It was RESOLVED to note.

No report.

None.

The Acting Town Clerk reminded Members of the commercially sensitive information contained within the CCTV report and asked Members to be mindful when discussing the agenda item.

Members discussed the proposal and the inclusion of an eighth camera to be situated at Alexandra car park.

Members talked of various funding streams available for the shortfall of capital costs.

Members agreed an application to the s106 panel would be made but would exclude costs for the two cameras not located in the high street (funding stipulation).

Members agreed further investigations and applications to be made to alternative funding sources to cover the capital costs of the Waterside and Leisure Centre.

It was proposed by Councillor Peggs, seconded by Councillor Bickford and resolved to RECOMMEND to Full Town Council to be held on Thursday 13^th January 2022:

1.  To approve an additional camera to be situated at Alexandra car park at an additional capital cost for the supply and installation.

2.  To approve maintenance option A for the annual maintenance costs, inclusive of all labour and replacement of parts for all eight cameras, subject to further clarification of warranty parameters.

3.  To give delegated authority to the Chairman and Vice Chairman liaising with the Acting Town Clerk to further progress a s106 application for funding towards the six cameras at the locations specified within the Town Centre:

Camera 1 - on the existing Christmas lights pole, Top of Fore Street

Camera 2 - on streetlight R013, Fore Street

Camera 3 - on streetlight R006, Top of Lower Fore Street

Camera 4 - next to streetlight C050, Lower Fore Street

Camera 5 - on streetlight B051, Old Ferry Road

Camera 6 – Alexandra car park.

4.  To give delegated authority to the Chairman and Vice Chairman liaising with the Acting Town Clerk to further progress alternative means of funding identified such as the Police and Crime Commissioners Office, Safer Streets and National Lottery Community Funding for the remaining cameras not situated in the Town Centre:

Camera 7 - adj. to streetlight A108, outside The Union Inn

Camera 8 – by the Leisure Centre.

The Service Delivery Manager informed Members of further developments relating to the content outlined in the report provided.

Christmas Lights

It was RESOLVED to note and to add the Christmas lights and switch on period for further discussion to the 9^th February 2022 Services agenda.

Wild Flower Meadows

It was proposed by Councillor Peggs, seconded by Councillor Gillies and RESOLVED to approve:

1.  The purchase of yellow rattle seed at a cost of £72.00 to be allocated to budget 6506 Grounds Maintenance and Watering

2.  The wild flower meadows at the suggested locations by the Celtic Cross and Primrose Walk, Pillmere.

Hedge Row – Homer Park

It was proposed by Councillor Peggs, seconded by Councillor Lennox-Boyd and RESOLVED that the Service Delivery Department undertake the works to reduce the height of the hedge working within the Health and Safety guidelines.

Sharps Incidents

The SDM requested Members consideration to approve the offer from ‘We Are With You’ to provide a free needle exchange facility that can be operated on a Tuesday and Wednesday from the Maurice Huggins Room.

It was proposed by Councillor Peggs, seconded by Councillor Foster and RESOLVED to:

1.  Accept the offer of a needle exchange through the organisation ‘We Are With You’ posters to be displayed to inform the community of this facility.

2.  Further investigate alternative preventative options that may be available to assist in the disposing of needles with a report to be received at a future Services Committee meeting.

The Acting Town Clerk informed Members that a response from Cormac had not yet been received relating to the planting location at Jubilee Green.

It was proposed by Councillor Peggs, seconded by Councillor Gillies and RESOLVED to:

1.  Delegate authority to the SDM together with Cornwall Council’s Project Officer to agree a location reporting back to the Services Committee by email.

2.  Delegate authority to the Mayor’s Secretary to continue with the planting arrangements inviting the Mayor of Saltash together with local groups and schools reporting back to the Services Committee by email.

Members received the survey monkey poll results and considered locations identified as problematic areas.

It was proposed by Councillor Peggs, seconded by Councillor Yates and RESOLVED:

1.  To revisit the possibility of a Service Level Agreement between Cornwall Council and the Town Council at a future Services Committee meeting upon receipt of further information being provided from Cornwall Council’s Community Protection Team.

2.  The Service Delivery Department to progress the free installation of Enforcement Signs provided by Cornwall Council at Chapel Field and Sports Pitches subject to the signs being received and the necessary consents for installation being granted.

3.  The Service Delivery Department to progress with educational stencil on school routes and cinder paths identified as problematic areas subject to permissions being granted from Cornwall Council.

4.  The Administration Department to assist in publishing free educational material to the community through social media channels, noticeboards and promotion of Cornwall Council’s reporting system and the ‘pooper Snooper’ mobile phone application.

5.  The Administration Department to approach local schools to run a competition assisting in raising awareness of the importance and necessity of collecting and disposing of dog waste appropriately to form in-house signs to be located in other problematic areas.

6.  The Administration Department to approach the local school for permission to promote the dog fouling video through social media and the Town Council website.

Members discussed in length the various weeding options.  Members agreed herbicides would not be used to tackle any weeding issues.

It was proposed by Councillor Dent, seconded by Councillor Bickford and RESOLVED that:

1.  Any issues relating to Health and Safety are to be reported to Cornwall Council Highways Department for further action to be taken.

2.  Saltash Town Council will not carry out weed control within Saltash, but where significant Town Council issues are reported, the Service Delivery Department may use mechanical methods to remove the weeds, subject to the departments availability.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

None.

It was proposed by Councillor Gillies, seconded by Councillor Dent and RESOLVED to issue the following press and social media releases:

1.    Educational promotion – Dog fouling

2.    Queen Green Canopy landmark tree – upon approval of location

3.    Weeding methods

4.    Wildflowers Meadows.