Agenda and minutes

Services Committee - Wednesday 14th July 2021 6.30 pm

Venue: Guildhall

Items
No. Item

1/21/22

Health and Safety Announcements

Minutes:

Councillor Bickford in the Chair.

 

The Chairman informed those present of the actions required in the event of a fire or emergency.

2/21/22

To elect a Chairman

Minutes:

It was proposed by Councillor Dent, seconded by Councillor Martin and following a vote RESOLVED to elect Councillor Peggs as Chairman.

 

CouncillorPeggs asked Members if Councillor Bickford could remain in the Chair for this meeting only.

 

Councillor Bickford remained in the Chair for this meeting only.

3/21/22

To elect a Vice Chairman

Minutes:

It was proposed by Councillor Peggs, seconded by Councillor Dent and following a vote RESOLVED to elect Councillor Martin as Vice Chairman.

 

Councillor Bickford asked Councillor Martin if she wished to Chair the meeting, it was agreed that Councillor Bickford would remain the Chair.

4/21/22

Declarations of Interest:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.  Town Clerk to receive written requests for dispensations prior to the start of   the meeting for consideration.

Minutes:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

None.

 

b.  Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

 

None.

5/21/22

Questions - A 15-minute period when members of the public may ask questions of Members of the Council

 

Please note:  Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email.

Minutes:

None.

 

6/21/22

To receive and approve the minutes of the Services Committee held on 10th February 2021 as a true and correct record pdf icon PDF 221 KB

Minutes:

Please see a copy of the minutes on the STC website.

 

It was proposed by Councillor B Samuels, seconded by Councillor Miller and RESOLVED that the minutes of the Services Committee held on Wednesday 10th February 2021 were confirmed as a correct record.

 

The minutes will be signed upon the return to the Guildhall and made available upon request.

7/21/22

Finance: pdf icon PDF 202 KB

Additional documents:

Minutes:

a.  To receive the current Committee budget statements.

 

It was RESOLVED to note.

8/21/22

To ratify the following during the COVID-19 isolation period: pdf icon PDF 183 KB

Ref Nr.

Details

Decision Agreed

Committee

STC93

Approved to cancel all Guildhall Bookings up to the 31st May 2021 except polling station booking.

APPROVED

SERVICES

STC101

Approved to cancel all Guildhall Bookings up to the 31st July 2021.

APPROVED

SERVICES

 

Minutes:

Ref Nr

Details

Decision Agreed

Committee

STC 93

Approved to cancel all Guildhall bookings up to the 31st May 2021 except polling station booking

APPROVED

SERVICES

STC101

Approved to cancel all Guildhall bookings up the 31st July 2021

APPROVED

SERVICES

 

It was proposed by Councillor Bickford, seconded by Councillor B Samuels and RESOLVED to ratify the Covid-19 Delegated Decision Register.

9/21/22

To consider Risk Management reports as may be received

Minutes:

No report.

10/21/22

Correspondence. pdf icon PDF 2 MB

Additional documents:

Minutes:

a.  To ratify the Town Councils response to host an International Festival of Rowing - The Cornish Pilot Gig Association and Perfect Moments. 

 

It was proposed by Councillor Yates, seconded by Councillor Gillies and RESOLVED to ratify the Town Councils response to host an International Festival of Rowing.

 

b.  To consider a request for STC to adopt various memorials in the town - Saltash 1941 Blitz Committee.

 

It was proposed by Councillor Peggs, seconded by Councillor Dent and RESOLVED to adopt the memorials subject to receiving permissions to install and maintain, and to receive a comprehensive inventory list of items including names and contact details of those who carried out the works to the various memorials in the town.

 

c.   To consider a request for STC to adopt various memorials in the town - Saltash Great War 1914-1918 Committee

 

It was proposed by Councillor Peggs, seconded by Councillor Dent and RESOLVED to adopt the memorials subject to receiving permissions to install and maintain, and to receive a comprehensive inventory list of items including names and contact details of those who carried out the works to the various memorials in the town.

 

11/21/22

To receive a report, ratify items and consider any recommendations from the Service Delivery Department pdf icon PDF 245 KB

Minutes:

Members discussed the report with the Service Delivery Manager and requested the Waterside Toilets external walls be redecorated prior to future town events scheduled at the Waterside this summer.

 

Members requested the Service Delivery Manager ascertains Cornwall Council’s weeding regimes and follows up with a schedule for the Service Delivery Department to undertake going forward. Service Delivery Manager to inform Members of the areas in which STC cover.

 

Councillor Bullock left the meeting.

 

It was proposed by Councillor Bickford, seconded by Councillor Dent and RESOLVED to note and approve the Service Delivery Manager’s recommendations detailed in the report.

 

Members agreed a weekly emailed report from the SDM is to be resumed.

12/21/22

To receive a report and ratify items on the Pontoon and consider options and associated costs. pdf icon PDF 263 KB

Minutes:

It was RESOLVED to note.

13/21/22

To receive a report on bunting and consider the options and associated costs. pdf icon PDF 227 KB

Minutes:

It was proposed by Councillor Dent, seconded by Councillor B Samuels and RESOLVED to give delegated authority to the Chairman and Vice Chairman of Services together with the Service Delivery Manager to re-measure and obtain accurate costings for eco-friendly bunting up to a maximum budget of £2,000 to be displayed in Fore Street and Lower Fore Street where possible.

 

Existing community bunting to be displayed at the Waterside as soon as practicable.

 

14/21/22

To consider forming a Water Transport Working Group to further explore the possibility of Saltash being an access point.

Minutes:

It was proposed by Councillor Bickford, seconded by Councillor Miller and RESOLVED to form a Water Transport Working Party comprising of Councillors Bickford, Bullock, Gillies, Martin, Miller and Yates, reporting back to future Services meetings.

 

 

15/21/22

Other areas that the Services Committee is responsible for:

a.  Allotments.

Minutes:

a.  Allotments

 

No report.

16/21/22

Public Bodies (Admission to Meetings) Act 1960:

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

Minutes:

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

17/21/22

To consider any items referred from the main part of the agenda

Minutes:

None.

18/21/22

Public Bodies (Admission to Meetings) Act 1960:

To resolve that the public and press be re-admitted to the meeting.

Minutes:

To resolve that the public and press be re-admitted to the meeting.

19/21/22

To consider urgent non-financial items at the discretion of the Chairman.

Minutes:

None.

20/21/22

To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.

Minutes:

It was proposed by Councillor Martin, seconded by Councillor Bickford and RESOLVED to issue the following Press and Social Media releases:

 

a.  To advertise STC current cutting and maintenance schedules as outlined in the Service Delivery Report. – Service Delivery Manager.