Agenda and minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting.

None.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Miller, seconded by Councillor Dent and RESOLVED the minutes from the Property Maintenance Sub Committee held on 11^th October 2022 were confirmed as a true and correct record.

The Town Clerk advised Members the only changes to the five-year repair and maintenance plan are the budget figures having now been input in the relevant column for the year 2023/24.

It was RESOLVED to note.

Members discussed Barron Surveying Scope of Works for External Repair and Redecoration Works at the Guildhall.

It was proposed by Councillor Dent, seconded by Councillor Stoyel and RESOLVED:

1.  To approve the specification of works for external repairs and decoration at the Guildhall;

2.  To appoint Barron Surveying to submit a Tender for all works in line with the Town Council’s Financial Regulations;

3.  To revisit the draft priority list upon receipt of the bids (as attached);

4.  To appoint Councillors Dent and Stoyel, with Councillor Bullock as reserve, to open Tenders received;

5.  Barron Surveying to analyze the tenders reporting back at a future Property Maintenance Sub Committee meeting.

(Pursuant to Property Maintenance Sub Committee held on 11.10.22 minute nr. 26/22/23)

The Town Clerk informed Members that the report required is yet to be complete.

Members requested that the report detail must be the unit amount of gas and electricity shown in kwh.

It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to delegate to the Finance Department to work up a report relating to the Town Council’s energy usage to understand individually and collectively the Town Council’s energy consumption reporting back at a future Property Maintenance meeting.

(Pursuant to Property Maintenance Sub Committee held on 11.10.22 minute nr. 25/22/23)

Members discussed the three quotes received.

It was proposed by Councillor Bullock, seconded by Councillor Dent and RESOLVED to request Company C to clarify that the quote received is in line with the Town Council vision to firstly improve energy efficiencies across all Town Council premises/rentals.

It was proposed by Councillor Bullock, seconded by Councillor Dent and resolved to RECOMMEND (subject to confirmation of the above):

1.  To the Policy and Finance Committee meeting to be held on Tuesday 10^th May 2023 to appoint Company C to undertake an energy efficiency report to understand the Town Council’s energy usage;

2.  The report to include all Town Council properties/rentals – The Guildhall, Longstone Garage and Store, Maurice Huggins Room, Isambard House, Saltash Library Hub and Saltash Heritage Centre;

3.  At a cost of £1,900+vat allocated to budget code 6224 PF Professional Costs.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.             

To resolve that the public and press be re-admitted to the meeting.

None.

None.