Agenda and minutes

It was proposed by Councillor Bickford, seconded by Councillor Miller to nominate Councillor Dent.

There were no further nominations.

Following a vote it was RESOLVED to appoint Councillor Dent as Chairman.

Councillor Dent in the Chair.

It was proposed by Councillor Dent, seconded by Councillor Bullock to nominate Councillor Miller.

There were no further nominations.

Following a vote it was RESOLVED to appoint Councillor Miller as Vice Chairman.

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Miller, seconded by Councillor Dent and RESOLVED the minutes from the Property Maintenance Sub Committee held on 4^th April 2023 were confirmed as a true and correct record.

The Chairman spoke on the five-year plan explaining the reason for little budgeting due to covid-19 and to be mindful to keep the Precept low for the year 2023-24.  The Chairman advised Members to better budget for future years to come to ensure the assets of the town are taken care of and required works can be achieved.

The Chairman informed Members that the tender figures for the Guildhall and Library will be inserted upon a contractor being appointed.

Members discussed the need to improve the Waterside public toilets.

It was RESOLVED to note.

The Town Clerk informed Members the tender closing date is Friday 7^th July.  No bids received as yet, however, many visits to the Guildhall have taken place and Barron Surveying mentioned to three of their known contractors who might be interested in pricing.

The Property Maintenance Sub Committee agreed for Cllrs Dent and Stoyel to open the received bids in the presence of the Town Clerk on 10^th July.  The Town Clerk will send the bids to Barron Surveying to analyse and provide a tender report and recommendation to the Property Maintenance Sub Committee.

The Chairman reminded Members that the Guildhall building is Grade II Listed therefore should Members wish to change the exterior colour, Planning and Listed Building consent would be required.  Planning at a cost and Listed exempt from any fee.

It was RESOLVED to note the above updates.

It was proposed by Councillor Brady, seconded by Councillor Dent and resolved to RECOMMEND to the next Policy and Finance Committee to appoint Barron Surveying at a cost of £100 + VAT per hour up to a maximum of five hours allocated to budget code 6224 Professional Fees.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.             

To resolve that the public and press be re-admitted to the meeting.

None.

None.