Agenda and minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None received.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor P Samuels, seconded by Councillor B Samuels and RESOLVED the minutes from the Property Maintenance Sub Committee held on 24 June 2025 were confirmed as a true and correct record.

Members reviewed the Sub Committee’s Terms of Reference, which were included and circulated within the reports pack.

It was proposed by Councillor Stoyel, seconded by Councillor P Samuels and resolved to RECOMMEND the Property Maintenance Sub Committee Terms of Reference, as attached, to Full Council to be held on 4 September.

Members received the Town Council’s Five-Year Repair and Maintenance plan together with the Services budget statements.

It was RESOLVED to note.

Councillors Bullock and Stoyel declared an interest n the following agenda item and left the meeting.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

It was proposed by Councillor Brady, seconded by Councillor Nowlan and RESOLVED that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

The Chairman confirmed that the meeting was now in Part Two and reminded Members that the items discussed are of the strictest confidence and must not be discussed or shared with others.

Members are to ensure all CONFIDENTIAL papers are returned to the Office Manager / Assistant to the Town Clerk immediately after this agenda item.

(Pursuant to Property Maintenance held on 20.02.25 minute nr. 48/24/25 and on 24.06.25 minute nr. 10/25/26)

Members discussed the report received.

It was proposed by Councillor Brady, seconded by Councillor B Samuels and RESOLVED:

1.  To note that this matter is taken in part two of the Public Bodies Act 1960 due to commercial sensitivity and contractual reasons;

2.  To note STC the appointment of Barron Surveying to undertake the procurement process on behalf of stc and that eleven bids were received.

3.  To appoint Company K recommended by Barron surveying at a cost of £9,358.88 to undertake the scope of works to the front elevation of the Heritage Building, allocating to budget code 6471 EMF Heritage Centre;

4.  To note Property Maintenance held on 24 June appointed Barron Surveying to undertake to the role of contractual administrator, please refer to minute nr. 10/25/26 for further information, with associated costs allocated to budget code 6595 EMF Legal and Professional Fees.

None.

To resolve that the public and press be re-admitted to the meeting.             

It was proposed by Councillor B Samuels, seconded by Councillor P Samuels and RESOLVED that the public and press be re-admitted to the meeting.

Councillors Bullock and Stoyel were invited and returned to the meeting.

It was proposed by Councillor Brady, seconded by Councillor Bullock and RESOLVED to issue a Press and Social Media Release on the appointment of a contractor to undertake the repair and maintenance works to the front elevation of the Heritage Building.