Agenda and draft minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Bullock, seconded by Councillor Miller and RESOLVED that the minutes of the Station Property Sub Committee held on 8^th March 2024 were confirmed as a true and correct record.

It was RESOLVED to note.

Nothing to report.

(Pursuant to Station Property held on 08.03.24 minute nr. 44/23/24)

The Town Clerk informed Members of the journey taken to appoint a café concessionaire delegated at the last Station Property Sub Committee meeting.

The Town Clerk referred to the process that reflects tendering to ensure a fair, consistent and transparent procedure.

The Town Clerk informed Members of the appointment of Dawn Couch the operator of Poolside Café located at Saltash Leisure Centre.

Dawn comes with a wealth of business and café operator knowledge and experience and is keen to work with Saltash Town Council to help promote the use of the main space.

The Town Clerk informed Members of some minor alterations to the kitchen area to accommodate the café service at the expense of Dawn Couch.

Members discussed the appointment of Dawn Couch and the need for a café sign.

It was proposed by Councillor Bickford, seconded by Councillor Bullock and RESOLVED to:

1.  Ratify the appointment of Dawn Couch as the Café Concessionaire to commence at the earliest opportunity working with the Town Clerk;

2.  Ratify a 12 month free trial period (rent and utilities) reflective of the details contained within the brief specification and licensee report;

3.  Ratify the signed contract from both parties, qualification certificates, business licence and references;

4.  Note Saltash Town Council await Dawn Couch lone working policy, risk assessments and pubic liability insurance;

5.  Provide delegated authority to the Town Clerk working with the Chairman and Vice Chairman to agree a final design for a café sign with a spend of up to a maximum of £2,000 and allocated to budget code 6473 EMF Station Building (Purchase & Capital Works);

6.  Delegate to the Service Delivery Manager working with the Chairman and Vice Chairman to further develop the extension kitchen and purchase of cupboards, work surfaces, fridges and any other items to make it a usable kitchen to serve the main space working within budget code 6473 EMF Station Building (Purchase & Capital Works);

7.  RECOMMEND to Full Council to be held on 2 May 2024 that Track Side Café at Saltash Station be the name of the café located at Isambard House, with all rights to the name to remain the ownership of Saltash Town Council not the café concessionaire.

Councillor Bickford informed Members of the recent communication with Bailey Partnership.

Bailey Partnership declined the Town Council’s offer of £17,250, the full amount of the final balance, and instead advises the Town Council to consider a smaller final payment.

Members discussed the potential cost to correct the flooring to the agreed original design specification and staining to the roof tiles.  Members agreed it is evident that the total amount to fix the floor alone would exceed £17,250 and therefore did not require justification.

Members discussed additional financial impact to the Town Council due to associated cost to procure, install and maintain carpet or vinyl. This is without further financial consideration being given to the roof repairs.

It was proposed by Councillor Bullock, seconded by Councillor Bickford and RESOLVED:

1.  That Saltash Town Council believe a counter offer of £15,000 is fair and would allow both parties to agree that a Certification of Completion could be issued and the final balance of £2,250 be paid;

2.  To request Bailey Partnership to submit the counter offer to Cormac on behalf of Saltash Town Council.

(Pursuant to Station Property held 08.03.24 minute nr. 43/23/24)

It was proposed by Councillor Bickford, seconded by Councillor P Samuels and RESOLVED:

1.  To defer to a future Station Property Sub Committee meeting upon the Town Council’s final account being resolved with Cormac;

2.  To obtain flooring product specification quotes for review at a future Station Property Sub Committee meeting.

(Pursuant to Services held on 09.02.23 minute nr. 110/22/23)

Members discussed the requirement for CCTV at Isambard House and noted that the café operator is to install CCTV within the café area to comply with their lone working policy.

It was proposed by Councillor Bickford, seconded by Councillor Miller and RESOLVED to withdraw the requirement of CCTV to be installed at Isambard House as it is deemed not necessary at this time.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

It was proposed by Councillor Peggs, seconded by Councillor P Samuels and RESOLVED to issue a Press and Social Media Release on the appointment of the Café Concessionaire.