Agenda and minutes
PDF 146 KBVenue: Guildhall
| No. | Item |
|---|---|
|
To elect a Chairman. Minutes: It was proposed by Councillor Gillies, seconded by Councillor Peggs to nominate Councillor Griffiths.
No further nominations received.
Following a vote it was RESOLVED to elect Councillor Griffiths as Chairman.
Councillor Griffiths in the Chair.
|
|
|
To elect a Vice Chairman. Minutes: It was proposed by Councillor Peggs, seconded by Councillor Bickford to nominate Councillor Gillies.
No further nominations received.
Following a vote it was RESOLVED to elect Councillor Gillies as Vice Chairman. |
|
|
Health and Safety Announcements. Minutes: The Chairman informed those present of the actions required in the event of a fire or emergency. |
|
|
Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.
b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration. Minutes: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.
None.
b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
None. |
|
|
Questions - A 15-minute period when members of the public may ask questions of Members of the Council.
Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting. Minutes: None received. |
|
|
To consider Risk Management reports as may be received. Minutes: Nothing to report. |
|
|
Minutes: It was proposed by Councillor Gillies, seconded by Councillor Bullock and RESOLVED that the minutes of the Town Vision Sub Committee held on Tuesday 14th December 2021 were a true and correct record. |
|
|
Minutes: The Town Clerk informed Members that any requests over the sub-committee delegated authority of expenditure would require a recommendation to the Policy and Finance Committee for consideration.
It was RESOLVED to note.
|
|
|
Minutes: Members discussed the draft Terms of Reference contained within the circulated reports pack. It was agreed that these need to be reviewed and updated.
It was proposed by Councillor Griffiths, seconded by Councillor Gillies and RESOLVED to delegate to the Town Clerk working with the Chairman and Vice Chairman to review and update the draft Terms of Reference for Members consideration at the next Town Vision Sub Committee meeting.
|
|
|
Minutes: Members agreed that there is a necessity for the Town Vision to consider the Town Council’s Vision with an overarching three-year Business Plan to include Vision, Mission, Values, Strategic Plan, Activity Plan, Governance and Management, Communications, Fundraising and Financial Forecasts.
It was proposed by Councillor Griffiths, seconded by Councillor Peggs and RESOLVED to delegate to the Town Clerk working with the Chairman and Vice Chairman to create a draft Saltash Town Council Business Plan for the three-year period April 2024 to March 2027 reporting back at a future Town Vision Sub Committee meeting for Members consideration. |
|
|
Additional documents: Minutes: Members reviewed the documents contained and circulated within the reports pack.
Members agreed that further review of the Town Council Action Plan would be undertaken once the Terms of Reference and Business Plan are drafted, finalised, and agreed by the Town Council.
It was proposed by Councillor Griffiths, seconded by Councillor Bullock and RESOLVED to defer to a future Town Vision Sub Committee meeting subject to the completion of the Terms of Reference and Saltash Town Council Business Plan. |
|
|
Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. Minutes: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. |
|
|
To consider any items referred from the main part of the agenda. Minutes: None. |
|
|
Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting. Minutes: To resolve that the public and press be re-admitted to the meeting. |
|
|
To consider urgent non-financial items at the discretion of the Chairman. Minutes: Members reflected on the discussions at the meeting and reiterated the importance of Saltash Town Council having a Business Plan in place.
Members discussed how a Business Plan assists in clarifying the Vision of the Town Council both internally and externally, its strategic priorities, the progression of large projects and the ability to meet the criteria for accessing external funding streams.
|
|
|
To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting. Minutes: None. |
|
|
Date of next meeting: Minutes: The Chairman and Members agreed there is a requirement to set clear deadlines dates to achieve the role of the sub-committee.
It was proposed by Councillor Griffiths, seconded by Councillor Gillies and RESOLVED to schedule the following meeting dates:
1. Thursday 16th November 2023 at 6:30pm;
2. Thursday 15th February 2024 at 6:30pm;
3. Thursday 16th May 2024 at 6:30pm;
4. Thursday 15th August 2024 at 6:30pm. |