Venue: Guildhall
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Health and Safety Announcements. Minutes: The Chairman informed those present of the actions required in the event of a fire or emergency. |
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Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.
b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration. Minutes: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.
None.
b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
None. |
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Public Questions - A 15-minute period when members of the public may ask questions of the Town Council. Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.
Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting. Minutes: None received. |
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Minutes: Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.
It was proposed by Councillor Griffiths, seconded by Councillor Gillies and RESOLVED that the minutes of the Town Centre Vision Sub Committee held on 24 October 2024 were confirmed as a true and correct record. |
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Minutes: Members received the recommendation from the Policy and Finance Committee as follows:
RECOMMENDATION:
125/24/25 TO RECEIVE A REPORT ON THE LEVEL OF TOWN COUNCIL GENERAL RESERVES, CONTINGENCY AND EARMARKED RESERVES AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.
It was proposed by Councillor P Samuels, seconded by Councillor Stoyel and RESOLVED:
1. To note the advice of the Proper Officer / RFO to Saltash Town Council (as attached and received at the meeting);
2. To RECOMMEND to the Town Vision Sub Committee to review budget code 6280 EMF Town Vision against future spend under the Sub Committees Terms of Reference;
3. To retain the level of General Reserves and Contingency stated in the report (as attached);
4. To note the Ear Marked Reserves (EMF’s) of the Town Council are justified on the projects to be delivered in the near future (as attached);
5. The RFO continues to review the level of Town Council General Reserves, Contingency and Ear Marked Reserves on an annual basis reporting back to the Policy and Finance Committee for consideration.
The Chairman confirmed that agenda item 6 would be received under agenda item 7 due to the nature of business to be considered.
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Minutes: Members discussed the recommendation received from the Policy and Finance Committee to review budget code 6280 EMF Town Vision against future spend under the Sub Committee Terms of Reference.
Members agreed that the Sub Committee had evolved into a monitoring body for key initiatives, including the Climate Change Strategy and the Town Council Business Plan. Therefore, a large budget was deemed unnecessary. However, it was acknowledged that a modest budget would be required to cover potential future expenses.
Members were reminded that the original budget was allocated to identify areas requiring funding to bring projects to fruition. Therefore, the Chairman proposed that the funds could be reallocated to the Services Committee to support the maintenance work at Victoria Gardens, should the Town Council approve the Lease.
It was proposed by Councillor Peggs, seconded by Councillor Stoyel and resolved to RECOMMEND to the Services Committee to be held on 13 February 2025 to vire £9,000 from budget code 6280 EMF Town Vision to budget code 6588 EMF Victoria Gardens to contribute to the maintenance work at Victoria Gardens, subject to signing off the Lease.
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To consider Risk Management reports as may be received. Minutes: Nothing to report. |
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Minutes: The Chairman provided a verbal overview of the deliverables for quarter three from October through to December 2024, as contained and circulated in the reports pack.
Members received, reviewed and discussed each Committee and Sub Committee’s deliverables in detail.
It was proposed by Councillor Griffiths, seconded by Councillor Gillies and RESOLVED:
1. To note the deliverables for quarter three for the Library, Station, Planning and Licensing and Services with no additional changes;
2. To RECOMMEND to the Policy and Finance Committee to:
a. Add additional wording under Strategic Priority 5 ‘Actions’ – The Town Vision recognises that Saltash Town Council embeds climate change decision making across all Committee and Sub Committees;
b. Request the Town Clerk increases the score for Strategic Priority 5 ‘Q3’ from 1 to 3;
c. To enhance the promotion of the Town Council Match Funding Play Park Policy, supporting the advancement of the ‘Actions’ outlined in Strategic Priority 6;
d. Request the Town Clerk increases the score for Strategic Priority 6 ‘Q3’ from 1 to 3.
3. The Town Vision Sub Committee recognised the importance of the Civility and Respect Pledge, for Officers and Town Councillors, and because of the importance of this pledge it is RECOMMENDED under Strategic Priority 1 of the Personnel Committee deliverables, to revisit the Civility and Respect Pledge at the Full Town Council meeting to be held on 6 February 2025 and quarterly going forward.
4. To RECOMMEND to the Personnel Committee to;
a. Accelerate the improvement of staff restrooms and changing facilities at the Guildhall under Strategic Priority 2.
5. To RECOMMEND to the Property and Maintenance Sub Committee to;
a. Request the Town Clerk increases the score for Strategic Priority 1 ‘Q3’ from 1 to 2 due to funding for the Community Infrastructure Levy Fourth Round being secured.
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Additional documents: Minutes: The Development and Engagement Manager (D&EM) provided Members with a verbal overview of the Fundraising Database and Tracker contained within the circulated reports pack.
The information gathered over time on funding available will provide a comprehensive overview, detailing which Committee and Sub Committee’s funding aligns with, as well as identifying the internal projects and external organisations they correspond to.
The tracker and database provide a clearer insight into the range of available funding initiatives, identifying opportunities that may be well suited for community engagement and collaboration with external organisations to secure funding.
It was RESOLVED to note. |
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Additional documents: Minutes: The Chairman spoke of the need for co-ordination across the Town Council when applying for funding.
Members reviewed the Fundraising Strategy presented at this evening's meeting, emphasising its significance as a key component of the Business Plan and in achieving the Strategic Priorities committed to by the Town Council.
The D&EM provided an overview, emphasising the fast turnaround required for funding applications, referring to a recent opportunity that was within a three-week timeframe. The D&EM spoke of her concerns regarding delays in applying could result in missed opportunities, underscoring the importance of officers acting with authority and trust when applying for funds for impactful projects.
The D&EM spoke of smaller funding pots of up to £1,000, to be applied for by the managers, while larger applications will be managed collaboratively with the D&EM and the manager, signed off by the Town Clerk.
It was proposed by Councillor Griffiths, seconded by Councillor Stoyel and resolved to RECOMMEND to approve and adopt the Fundraising Strategy, as attached, to Full Town Council to be held on 6 February 2025, subject to changes made at this evenings meeting. |
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Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. Minutes: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. |
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To consider any items referred from the main part of the agenda. Minutes: None. |
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Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting. Minutes: To resolve that the public and press be re-admitted to the meeting. |
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To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting. Minutes: None. |