Agenda and minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

The Chairman noted that, in light of recent changes to the membership following the start of the new council term, it would be beneficial to review the Sub-Committee’s Terms of Reference as a reminder of its remit.

It was RESOLVED to note the Town Vision Terms of Reference with no amendments required at this stage.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Gillies, seconded by Councillor Peggs and RESOLVED that the minutes of the Town Centre Vision Sub Committee held on 24 April and 10 June 2025 were confirmed as a true and correct record.

Nothing to report.

Members discussed the available budgeted funds of £9,665 allocated to budget code EMF 6280 EMF Town Vision.

Members acknowledged that it was not necessary to retain the full balance within EMF 6280 and discussed a number of Town Council projects that could benefit from reallocation of funds to support their delivery.

Members discussed the importance of retaining some available funds within EMF 6280 to support a review of the Business Plan upon its conclusion in 2027.  It was noted that further design revisions and the development of promotional materials – including social media advertising would be necessary to effectively support the launch of the new Business Plan.

It was proposed by Councillor Peggs, seconded by Councillor Gillies and RESOLVED to delegate to the Development and Engagement Manager to obtain costings for transferable promotional material to support the Business Plan, with a report to be brought back to the next Town Vision meeting.

Members discussed each Committee and Sub Committee’s deliverables in detail.

It was proposed by Councillor Gillies, seconded by Councillor Suter and RESOLVED:

1.  To note the Town Clerk’s scores for quarter one of the two year business plan;

2.  To note there are no amendments to the Devolution and Property Maintenance Sub Committee deliverables; 

3.  To RECOMMEND to the Policy and Finance Committee to:

a.    Amend the order of Strategic Priority 1 ‘Aims’ in order – To display community engagement by providing grants, before, formal agreement with the Town Twinning;

b.    Add under Strategic Priority 1 ‘Actions’ - Enhance the promotion of Saltash Town Council twinning with Plougastel and future visits via social media, website and notice boards;

4.  To RECOMMEND to the Services Committee to:

a.    Add under Strategic Priority 1 ‘Actions’ – To continue to work and support Town Team with their initiatives to improve the Town by providing administrative, finance and funding support as necessary;

b.    Review Strategic Priority 4 ‘Aim’ – Promote and encourage walking and cycling routes in the community, to see how the ‘Aim’ can be met or readjust if necessary;

c.    Add under Strategic Priority 4 ‘Actions’ - Successful ferry service from the Royal William Yard to Saltash (return) and the opportunity to watch the British Firework Championships from the river Tamar;

d.    Review Strategic Priority 5 ‘what success looks like’ – Continue to be environmentally and hedgehog friendly, recycle as much green waste as possible, adopt sustainable watering techniques – Members to consider what additional ‘Actions’ could be included to help achieve this ‘Aim’ or readjust if necessary;

e.    Add under Strategic Priority 5 ‘Aims’ - To support community initiatives for tree planting and wildflower meadows – add under ‘Actions’ - STC to continue to provide funding for tree planting initiatives and continue to support Rotary with watering of flower beds in the Town Centre;

f.     Under Strategic Priority 5 ‘Aims’ - Continue to be a Plastic Free Town Council – under ‘Actions’ add - to enhance promotions of STC’s plastic free status and explore further opportunities for improvement in this area – such as partnering with external organisations to educate councilors, staff and the wider community on the importance of avoiding single-use plastics;

g.    Under Strategic Priority 6 ‘Aims’ – Provide, maintain and support mental health and wellbeing with street furniture and green public spaces – under ‘Actions’ add – Working in partnership with Town Team to install new street furniture and sensory planting in Fore Street;

h.    Under Strategic Priority 6 ‘Aims’ – Continue to provide pontoon facilities allowing access to the river and support better connectivity to neighbouring areas – add under ‘Actions’ - Successful ferry service from the Royal William Yard to Saltash (return) and the opportunity to watch the British Firework Championships from the river Tamar;

5.  To RECOMMEND to the Planning and Licensing Committee to review their deliverables to ensure all ‘Aims’ fit within the remit of the Committee as a consultee only and how  ...  view the full minutes text for item 30/25/26

It was proposed by Councillor Gillies, seconded by Councillor Bullock and RESOLVED to approve and adopt the Deliverables Workflow for the year 2025-26.

It was proposed by Councillor Gillies, seconded by Councillor Bullock, and RESOLVED to approve the following sub-committee meeting dates, all to be held at the Guildhall and commencing at 6.30pm:

1.  28 October 2025

2.  29 January 2026

3.  30 April 2026

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

It was proposed by Councillor Gillies, seconded by Councillor Peggs, and RESOLVED to issue a social media release highlighting the business plan deliverables, aligned with the 2025-26 workflow.