Agenda and draft minutes

BS proposed PR continue as Chairman for the next year, HF seconded.

No further nominations were received.

Following a vote it was agreed PR remain Chairman to May 2026.

The Chairman referred to the Terms of Reference contained within the public reports pack with an amendment to elect a Vice Chairman annually.

All agreed to approve the Terms of Reference.

All agreed to elect a Vice Chairman at the next meeting.

Apologies were received from Councillor B Samuels, Cornwall Councillor P Cador and C Bailey – CEPL12.

The Chairman informed those present of the actions required in the event of a fire or emergency.

Members of the public may ask questions of the Town Team by submitting in writing via email to enquiries@saltash.gov.uk or the Guildhall no later than 48 hours prior to the start of the meeting.

Responses to public questions will be dealt with at the discretion of the Chairman.

None received.

Members confirmed the notes are a true and correct record of the meeting.

The Chairman referred to the funding statement received and contained within the public report pack.

The Chairman confirmed there is £66,450 left in the Ringfenced Section S106 budget.

The final work on the greening and wayfinding project has been completed subject to snagging. SB confirmed that the Town Council’s Service Delivery Department will undertake the snagging on the gold trim once it arrives from the supplier.

The funding statement was noted by members.

The Chairman spoke of the progress to date and that a lot has been achieved in the last year.

SB confirmed that snagging is in hand and all greenery is being watered and cared for by the Town Council’s Service Delivery Team. This work has been adopted by the Town Council as part of the Service Delivery routine works.

Members agreed that the current phase of greening and wayfinding is now complete subject to snagging.

SB confirmed that the Service Delivery team will be repainting the poles of the wayfinding signs to match the newly procured signage.

Members discussed the market trials which are due to end in August.

Diverse Events have confirmed they can continue to support the markets should they be extended. It was suggested the markets continue up to and including December and then restart in March 2026.

SB informed members that the funding in place for the Market trails is until August only.

The Chairman informed members that each market costs around £1,047 to administer and operate, with the additional one-off cost of £560 for road closure applications and signage.

Members discussed stallholders currently not paying to have a pitch. An introduction of fees to assist with covering future costs could be applied following August’s trial period.

Feedback from Diverse Events is that stallholders have indicated that they are making a profit and are aware that if the markets were to continue past August a fee to attend would be explored and implemented.

SB confirmed that the current trial is at no cost to the Town Council with stallholders bringing their own stalls and equipment.

Members agreed that if the markets were to continue, associated costs must be covered, they cannot be funded indefinitely.

Local businesses would be offered pitches first and it was agreed to continue to pursue Saltash Market Day on the 3^rd Saturday of each month, regardless of other events taking place in the town.

Members discussed submitting a TRIPP bid to assist with associated costs to provide further markets during September through to December.

The 25% match funding contribution required for the TRIPP bid to be generated from pitch fees; subject to it meeting the criteria of the bid. Alternatively, approval has been given to the Development and Engagement Officer to utilise the S106 Ringfenced funds.

SB confirmed that Saltash can submit multiple bids for TRIPP funding but all projects must be completed by the end of 2025.

The Chairman to provide a report on the associated costs of continuing to provide markets during September to December. The report to include feedback from stallholders.

Members agreed to hold a workshop to discuss new ideas and future projects.

The Chairman agreed to liaise with SB regarding a date for a workshop and circulate to the group.

A draft version of the leaflet design was made available to members at this evening’s meeting for visual reference only.

RB updated the group on progress made to date by the working group.

The Chairman requested the working group provide a timescale for work to be completed.

RB stated that it is taking longer than anticipated but it needs to be right and that takes time.

Quotes have been received for printing and distribution and a final copy will be shared with members for final sign off before printing.

Members discussed how the leaflet will be accessed digitally, SB confirmed the QR codes currently link to the Town Council website.

HF informed the group that Lindsay Endean owns the visitsaltash.co.uk domain and whilst it contains information on the town it is not being actively updated.

It would be an ideal domain name to support the leaflet with QR codes being directed to it.

The working group to liaise with Lindsay Endean regarding the visitsaltash.co.uk domain name and the possibility of linking with the Visit Saltash leaflet.

Members discussed other ways to engage the public digitally such as treasure trails which are an aspiration for the future.

The Chairman proposed the next meeting dates which are on the second Monday of each month as follows:

·         11 August 2025

·         13 October 2025

·         8 December 2025

·         9 February 2026

·         13 April 2026

Members all agreed the future meeting dates.

RB left the meeting.

None.

Date of Next Meeting: 11 August 2025 at 5.30pm