Agenda and draft minutes

The Chairman welcomed all to the meeting.

The Chairman introduced Chris Bailey, a new member of Town Team representing CEPL12 and Freya Pretty Development and Engagement Manager.

Apologies were received from Cornwall Councillor Worth, Cllr Martin - STC, Cornwall Councillor Lennox-Boyd and Bickford – CEPL12.

CJ requested an amendment to Agenda Item 11 Any Other Business to:

Unfortunately, Chris Cook, the Kitchen Manager, has been made redundant due to funding not being renewed for the Kitchen Manager position and further funding could not be sourced.

Members confirmed the notes are a true and correct record.

Members noted the Town Team funding statement.

The Chairman noted that a column for the ring-fenced S106 funds and related expenditures would be added for the next meeting.

Members acknowledged the update included in the Town Team report pack, which has been circulated and is available online.

SB is awaiting the formal letter from the S106 Officer outlining conditions and will distribute it to the Town Team once received and reviewed.

CT confirmed the grant is for capital spend (small elements of revenue can be included but the focus is capital spend).

MR provided a verbal update on the report included in the Town Team report pack which has been circulated and is available online.

MR spoke of the progress made by the working group following various meeting with key stakeholders.

MR drew Members attention to the draft Saltash Public Realm ‘Greening Opportunities’ received from The Urbanists free of charge, which had developed suitable areas identified by the working group for various greening options, additional seating and wayfinding signs for the highstreet.

MR spoke of progress made on the market trials with Diverse Events and the associated costs advising Members that the area most suitable in Fore Street would require the relocation of the Town Council noticeboard and bench and Cornwall Council litter bin.

Members reviewed the document and discussed the proposed ideas.

Members agreed, subject to Full Council’s approval on 5 December 2024:

1.  Note the various funding available for Fore Street Regeneration;

2.  Agree in principle, the recommendations for expenditure via Town Delivery and Accelerator Funding – for markets trial, greening and signage;

3.  Further allocate funds from S106 to enable more to be achieved, complementing the TDF and Accelerator Funding;

4.  To delegate responsibility to procuring the appropriate supplies and services to the Working Group to enable swift progress to be made towards the goal of the first market in March 2025 and all other public realm expenditure committed by 31^st March 2025 reporting back to January Town Team meeting;

5.  Further consider the approach regarding CORMAC support for Fore Street.

The Chairman provided an update on the recent inspection conducted with Cornwall Highways, highlighting several areas identified as health and safety risks.

Members were advised that to assist Cornwall Highways in addressing some of the proposed street scene improvements, the support of Cornwall Councillors and Saltash Town Council would be advantageous.

The Chairman proposed, and the Town Team agreed, to draft a letter on behalf of the Town Team to the Town Council, formally requesting their support in addressing the identified issues on Fore Street.

The Chairman is to further pursue a meeting with Disability Cornwall to explore ways to enhance accessibility on Fore Street.

In the absence of the working group Members DJ provided a verbal overview of the report received and contained in the online reports pack.

All agreed the need for the delivery of a co-ordinated publicity campaign. One that will have a lasting impact, providing leaflets to residents and visitors with renewed information boards and a Town Visitor Guide that will be as timeless as possible.

Members requested the working group investigate distribution / display at the Royal William Yard to coincide with 2025 boat trips.

Members agreed:

1.  To delegate the appointment of a designer to undertake work for Leaflet, Heritage Trail and Map to the working group to progress;

2.  Approve the proposed leaflet design and specification for the content;

3.  Recommend to the next Full Town Council meeting to support the Town Team project to deliver a co-ordinated publicity campaign, associated cost to be allocated to the S106 Waitrose Publicity Funds;

4.  Request Full Town Council to approve the use of Town Council owned Heritage Trail and Saltash Town Map information boards to display the redesigned Heritage Trail and Town Map;

5.  Appoint Members C Bailey and H Frank to the working group;

6.  Delegate to the Office Manager / Assistant to the Town Clerk liaising with the Town Team working group to continue with the publicity campaign project.

S106 Funds Available

H Frank informed the Town Team that S106 funds remain available. Members discussed the possibility of developing ideas submitted by local businesses and traders; however, they expressed reluctance to take on additional projects at this time, as their focus remains on delivering the Green Space project.

Members agreed to revisit at a future meeting.

Monday 13 January 2024 at 5:30p.m.