Agenda

Policy and Finance Committee - Tuesday 10th March 2026 6.30 pm

Venue: Guildhall

Items
No.	Item
1.	Health and Safety Announcements.
2.	Apologies.
3.	Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
4.	Public Questions - A 15-minute period when members of the public may ask questions of the Town Council. Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting. Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.
5.	To receive and approve the minutes of the Policy and Finance Committee held on 13 January 2026 as a true and correct record. PDF 256 KB
6.	To note that all accounts and bank accounts are reconciled up to January 2026.
7.	To note that petty cash is reconciled up to February 2026.
8.	To receive and note a report on VAT. PDF 180 KB
9.	To review the Policy and Finance Business Plan Deliverables and consider any actions and associated expenditure. PDF 100 KB
10.	To receive and note a report on investments and consider any actions and associated expenditure. PDF 206 KB
11.	To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. There are no discrepancies to report.
12.	To receive the current STC Committee budget statements and consider any actions and associated expenditure. PDF 85 KB Additional documents: 12. Overall Summary Budget - January 2026 , item 12. PDF 68 KB 12. Personnel Budget - January 2026 , item 12. PDF 243 KB 12. Service Delivery Budget - January 2026 , item 12. PDF 114 KB 12. Burial Authority Budget - January 2026 , item 12. PDF 420 KB 12. Burial Board Budget - January 2026 , item 12. PDF 50 KB There are a further 4 documents.View the full list of documents for item 12.
13.	To receive a report from the Finance Officer and consider any actions and associated expenditure. PDF 229 KB
14.	To receive a report on insurance claims and consider any actions and associated expenditure. PDF 261 KB
15.	To receive a report on the Town Council Fleet Insurance renewal and consider any actions and associated expenditure PDF 233 KB (Pursuant to P&F held on 13 .01.2025 minute nr. 289/25/26) Additional documents: 15. Appendix A , item 15. PDF 371 KB
16.	To receive a report on Assertion 10 Compliance and consider any actions and associated expenditure. PDF 228 KB Additional documents: 16. APPENDIX B - STC Audit Inspection Report Sept 25 , item 16. PDF 722 KB 16 APPENDIX B Data Protection Audit STC Sept 25 , item 16. PDF 455 KB 16. APPENDIX C - DRAFT IT Policy , item 16. PDF 410 KB 16. APPENDIX D Accessibility Audit , item 16. PDF 380 KB 16. APPENDIX D DRAFT Accessibility Statement for Saltash Town Council website , item 16. PDF 115 KB
17.	To consider Risk Management reports as may be received.
18.	To consider Community Chest applications:
18a	CC290 Tamar Trotters; PDF 866 KB
19.	To consider Festival Fund applications;
19a	FF132 Saltash May Fair PDF 3 MB
19b	FF133 Satash Regatta PDF 2 MB
20.	To receive a report on Town Council Grant Funding and consider any actions and associated expenditure;
20a	CC285 Oaklands Community Centre; PDF 568 KB
20b	FF131 Christmas Festival 2025. PDF 623 KB
21.	To receive amendments to the Receiving Public Questions, Representations and Evidence at Meetings procedure and consider any actions. PDF 181 KB Additional documents: 21. Receiving Public Questions, Representations and Evidence at Meetings , item 21. PDF 287 KB
22.	To receive an updated report on Town Council policies and processes and consider any actions and associated expenditure. PDF 200 KB (Pursuant to P&F Held on 11.11.25 minute nr. 252/25/26) Additional documents: 22. All Policy and Procedure Catalogue , item 22. PDF 250 KB
23.	To receive an updated report on Civica Modern.Gov and phone infrastructure and consider any actions and associated expenditure. PDF 311 KB (Pursuant to P&F held on 11.11.25 minute nr. 247/25/26 and 248/25/26)
24.	To receive and note quarterly reports for the Commissioning of Professional Youth Work in Saltash:
24a	The Core; PDF 223 KB
24b	Livewire. PDF 360 KB Additional documents: 25b.Livewire Saltash Town Council Report - Jan - Mar 2026 , item 24b PDF 1 MB
25.	To receive reports from Working Groups and Outside Bodies:
25a	Neighbourhood Plan Steering Group.
25b	Saltash Team For Youth.
25c	Section 106 Panel.

26.	Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

27.	To receive a report on the findings from the appointment of the Local Council Consultancy and consider any actions and associated expenditure.
28.	To consider any items referred from the main part of the agenda.

29.	Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting.

30.	To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.