Agenda and draft minutes

The Town Council has adopted the Civility and Respect Pledge. Members are reminded of their obligations under the Code of Conduct. Debate is to be respectful, focused on the issues, and conducted in accordance with the Code of Conduct.

The Chairman reminded Members that the Town Council has adopted the Civility and Respect Pledge.

Members were reminded of their obligations under the Code of Conduct. Debate is to be respectful, focused on the issues, and conducted in accordance with the Code of Conduct.

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None received.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

Following a vote (5 in favour, 0 against, 1 abstentions), it was proposed by Councillor Mortimore, seconded by Councillor Bullock and RESOLVED to amend minute 10/26/27 to appoint South West Councils at cost of £2,372.50 plus VAT to £8,050 plus VAT.

Following a vote (5 in favour, 0 against, 1 abstentions), it was proposed by Councillor Mortimore, seconded by Councillor Bullock and RESOLVED that the minutes of the Extraordinary Personnel Meeting held on 14 May 2026 were confirmed as a true and correct record.

(Pursuant to Personnel held on 26.02.2026 minute nr. 81/25/26)

The Chair informed Members that there have been various achievements met by the Personnel Committee that require adding to the deliverable sheet.

Following a vote (5 in favour, 0 against, 1 abstentions), it was proposed by Councillor Peggs, seconded by Councillor Bullock and RESOLVED that authority be delegated to the Town Clerk to review and update the deliverables accordingly, and that those deliverables which have not yet been achieved be considered in greater detail at a future meeting of the Personnel Committee.

The Town Clerk advised the Committee that expenditure against budget code 6656 – Staff Training was higher than might ordinarily be expected at this stage of the financial year (month two). However, sufficient funds remained available within the overall staffing budget. Members were therefore invited to consider consolidating the three existing staff training budget codes into a single budget heading to simplify budget management and monitoring.

The Town Clerk also recommended removing the designation “P&F” from the staffing cost budget headings, as this reference was no longer required following the transfer of responsibility for these budgets to the Personnel Committee.

Following a unanimous vote (6 in favour, 0 against, 0 abstentions), it was proposed by Councillor Mortimore, seconded by Councillor Bullock, and RESOLVED that the three staff training budget codes be combined into a single

budget heading, and that the designation “P&F” be removed from the relevant

staffing cost budget headings.

Nothing to report.

Nothing to report.

The Chair introduced the revised draft Terms of Reference for the Personnel Committee for Members' consideration.

Some Members expressed concern that they had not had sufficient opportunity to review the draft Terms of Reference prior to the meeting. In response, the Chair confirmed that the document had been included within the meeting reports pack and had been made available to Members via the Council’s website.

As some Members indicated that they had not yet had the opportunity to fully consider the draft document, a suggestion was made to defer consideration of the Terms of Reference until the next meeting of the Personnel Committee, scheduled for October. The Chair advised that the draft had been available for review and emphasised the importance of adopting clear Terms of Reference to support the effective governance of the Council and the work of its officers.

Consequently, the Chair expressed a preference for the matter to be considered at the current meeting.

Councillor Brady then requested that the vote be recorded.

Following a recorded vote (4 in favour, 2 against, 0 abstentions), it was proposed by Councillor Mortimore, seconded by Councillor Peggs and resolved to RECOMMEND to approve the Personnel Committees Terms of Reference, to Full Council to be held on 2 July 2026, as attached.

It was RESOLVED to note.

(Pursuant to FTC held on 4.6.26 minute nr. 71/26/27)

Members agreed that it was both important and appropriate for Saltash Town Council to support the Armed Forces Employer Recognition Scheme. Members expressed a strong desire to see the principles of the scheme embedded within the Council’s HR policies and practices.

Following a unanimous vote (6 in favour, 0 against, 0 abstentions), it was proposed by Councillor Stoyel, seconded by Councillor P Samuels and RESOLVED to:

1.    Delegate authority to the Admin Officer to undertake a detailed review of the requirements for achieving the Armed Forces Employer Recognition Scheme Bronze Award and assess how these align with the Council’s HR policies and practices. The Admin Officer should seek professional HR advice where necessary and report back to a future meeting of the Personnel Committee with recommendations to support the Council’s application for the Bronze Award;

2.    Note that progression to Silver Award status may be considered after a minimum period of 12 months, to delegate to the Town Clerk to further review and develop appropriate HR policies.

Members were pleased to receive further complimentary feedback regarding staff performance and expressed their appreciation for the team's continued professionalism and excellence in delivering services on behalf of the Council.

It was RESOLVED to note.

a.  The Administration Assistant;

It was RESOLVED to note the Administration Assistant commenced employment on 5 January 2026.

b.  The Communications and Engagement Officer;

It was RESOLVED to note the Administration Communications and Engagement Officer commenced employment on 18 May 2026.

c.   The Causal Caretaker.

It was RESOLVED to note the Casual Caretaker commenced employment on 27 April 2026.

To resolve that the public and press be re-admitted to the meeting. 

Following a unanimous vote (6 in favour, 0 against, 0 abstentions), it was proposed by Councillor Mortimore, seconded by Councillor Stoyel and RESOLVED that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted and in accordance with Saltash Town Council Standing Orders and Terms of Reference.

The Chairman informed Members that the meeting is now in Part Two.

The Chairman reminded Members that items discussed are of the strictest confidence and must not be discussed or shared with others. Engaging in such conduct may bring the Town Council into disrepute.

Members are to refrain from taking notes in part two confidential session and to refer to the private and confidential reports provided.

All Members are subject to GDPR, Data Protection Regulations and the Code of Conduct.

Please ensure all CONFIDENTIAL papers are returned to the Town Clerk immediately after this meeting.

Following a unanimous vote (6 in favour, 0 against, 0 abstentions), it was proposed by Councillor Mortimore, seconded by Councillor Bullock and RESOLVED that the minutes of the Private and Confidential Personnel Meeting held on 30 October 2025 were confirmed as a true and correct record.

a.  Training attended;

It was RESOLVED to note.

b.  Training requested;

Following a unanimous vote (6 in favour, 0 against, 0 abstentions), it was proposed by Councillor Peggs, seconded by Councillor Stoyel and RESOLVED to approve the Town Clerk’s attendance at the SLCC Practitioners’ Conference in March 2027 and to delegate authority to the Town Clerk, in consultation with the Chair and Vice Chair of Personnel, to make the necessary booking arrangements. The Town Clerk shall report the final associated cost to the Chair and Vice Chair of Personnel for approval prior to commitment of expenditure. All costs shall be met from Budget Code 6656 – Staff Training and remain within the approved budget provision.

Due to the private and confidential nature of Agenda Item 18, the associated report is contained within the confidential minutes of the Personnel Committee.

The Personnel Committee expressed its thanks to staff for their constructive engagement throughout the process.

It was RESOLVED to note.

Due to the private and confidential nature of Agenda Item 19, the associated report and resolution is contained within the confidential minutes of the Personnel Committee.

Councillor Brady left the meeting part way through Agenda Item 19.

The Chair asked the Town Clerk to leave the meeting.

It was RESOLVED to note.

Due to the private and confidential nature of Agenda Item 21, the associated report and resolution is contained within the confidential minutes of the Personnel Committee.

The Chair asked the Town Clerk to return to the meeting part way through.

None.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted and in accordance with Saltash Town Council Standing Orders and Terms of Reference.

Chairman to confirm the Personnel Meeting is now in Part Two.

Members are reminded that items discussed are of the strictest confidence and must not be discussed or shared with others. Engaging in such conduct may bring the Town Council into disrepute.

Members are to refrain from taking notes in part two confidential session and to refer to the private and confidential reports provided.

All Members are subject to GDPR, Data Protection Regulations and the Code of Conduct.

Please ensure all CONFIDENTIAL papers are returned to the Town Clerk immediately after this meeting.

Following a unanimous vote (5 in favour, 0 against, 0 abstentions), it was proposed by Councillor Mortimore, seconded by Councillor Stoyel and RESOLVED that the public and press be re-admitted to the meeting.

None.