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here to view archived agenda’s and minutes of the Joint
Burial Board Committee
Joint
Burial Board (BB)
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Composition:
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Membership
as established by separate constitution:
The Mayor, Deputy Mayor and two
elected Members.
The
Incumbent or Priest in charge of the Parish St
Stephen-by-Saltash.
Two
Churchwardens of the Parish of St Stephen-by-Saltash.
Undertakers regularly using the Churchyard are entitled to
appoint a representative to represent their views but not entitled
to vote.
The
Town Clerk will be Secretary to the Board.
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Chairmanship:
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The
Incumbent or Priest in charge of the Parish of St
Stephen-by-Saltash will be the ex-officio Chairman (entitled to
vote but without a casting vote).
The
Mayor will be Deputy Chairman.
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Non-members:
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Any
member of the Council is able to attend and may participate at the
discretion of the Chairman but may be asked to leave if the press
and public are excluded.
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Quorum:
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Any
3 members for non-financial matters, 3 STC members for financial
matters
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Meetings:
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Quarterly
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Timing:
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6:00
p.m.
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Venue:
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Guildhall
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Reports to:
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Full
Council
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Remit:
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Maintenance and operation of St Stephen’s Cemetery and to
work within the individual delegated authority budget.
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Terms of
Reference & Matters Delegated to the Committee:
1.
The improvement, maintenance and management of the
open section of cemetery grounds in St Stephen’s
Cemetery.
2.
To consider such matters as may be delegated by the
Council from time to time.
3.
Reviewing the level of fees and charges of the
Committee’s functions and making appropriate recommendations
to the P & F Committee.
4.
To consider and submit to the P & F Committee
annual estimates of income and expenditure on continuing services
and capital expenditure for the forthcoming year and 5-year
forecast.
5.
Authorisation of expenditure within the
Committee’s budget, provided that the payment is made from a
budget that is within the limits of the scheme of delegation or
previously approved by the Council. The committee cannot commit or
spend from future budgets not confirmed or from future
years.
6.
The virement of funds within the Committee’s
total budget must be authorised by the P & F
Committee.
7.
All aspects of Health and Safety that fall within
the remit of the Committee.
8.
Making recommendations to the Council on all matters
not within existing policy.
9.
Preparation and review of a plan for future
requirements within the scope of the Committee regardless of
feasibility.
Matters not delegated to the
Committee:
Any
matter falling within the remit of the Committee which involves the
introduction of a new policy or changes to existing policy, future
direction and strategy.