Agenda

Services Committee - Thursday 12th December 2024 6.30 pm

Venue: Guildhall

Items
No.	Item
1.	Health and Safety Announcements.
2.	Apologies.
3.	Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
4.	Public Questions - A 15-minute period when members of the public may ask questions of the Town Council. Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting. Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.
5.	To receive and approve the minutes of the Services Committee held on 10 October 2024 as a true and correct record. PDF 2 MB
6.	To receive the Services Committee budget statement and consider any actions and associated expenditure. PDF 56 KB Additional documents: Guildhall Budget - October 2024 , item 6. PDF 196 KB Library Budget - October 2024 , item 6. PDF 28 KB Station Budget - October 2024 , item 6. PDF 193 KB Maurice Huggins Budget - October 2024 , item 6. PDF 19 KB
7.	To consider Risk Management reports as may be received.
8.	To receive and review the Services Committee Business Plan Deliverables, for quarter three and consider any actions and associated expenditure. PDF 457 KB
9.	To receive reports from the Service Delivery Department and consider any actions and associated expenditure.
9a	Departmental Report; PDF 2 MB
9b	Grounds Maintenance Works; PDF 206 KB Additional documents: 9b. Grounds Maintenance Works, Borders, Shrubs, Hedges , item 9b PDF 439 KB 9b. Grounds Maintenance Works, Building HSA , item 9b PDF 194 KB
9c	Work Request Log; PDF 398 KB
9d	Vandalism and Anti-Social Behaviour Report; PDF 423 KB
9e	Statutory and Mandatory Building Asset Checks. PDF 595 KB
10.	To receive the Town Council Tree Survey report and consider any actions and associated expenditure PDF 329 KB Additional documents: 10 Tree Survey Combined report , item 10. PDF 15 MB
11.	To receive a report on grounds maintenance equipment and consider any actions and associated expenditure. PDF 220 KB
12.	To receive a report on Pillmere Drive Play Park and consider any actions and associated expenditure. PDF 2 MB
13.	To receive a report on Town Council land and consider any actions and associated expenditure. PDF 906 KB
14.	To receive an update on the Community Infrastructure Levy Projects and consider any actions and associated expenditure:
14a	Third Round of Funding - Pillmere Play Park Provisions; PDF 475 KB
14b	Fourth Round of Funding - Saltash Waterside Improvement Project. PDF 291 KB Additional documents: 14b. CILF477 Application Decision letter , item 14b PDF 121 KB
15.	To receive a report on the Christmas lights switch on event 2024, and consider any actions and associated expenditure. PDF 214 KB
16.	To receive the Borough War Memorial Working Group notes and consider any actions and associated expenditure. PDF 179 KB Additional documents: 2024-09-16 UPDATED Project Timeline , item 16. PDF 49 KB 2024-11-26 DRAFT War Memorial Notes , item 16. PDF 147 KB
17.	To receive a report from Saltash Environmental Action and consider any actions and associated expenditure. PDF 598 KB
18.	To receive a draft Churchtown Allotment Colonies Agreement and report and consider any actions and associated expenditure. PDF 208 KB Additional documents: 18.Churchtown Colonies Agreement , item 18. PDF 176 KB

19.	Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

20.	To consider any items referred from the main part of the agenda.

21.	Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting.

22.	To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.