Agenda and draft minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

The Town Clerk informed the Chairman of Councillor Brian Stoyel’s attendance at this evening’s meeting.

The Town Clerk advised Members of Standing Order 5J - Members of the Town Council shall have the right to attend all Committees, Sub Committees and Working Parties as non-voting members. They may sit at the table at the discretion of the Committee and may speak at the invitation of the Chairman.

The Chairman welcomed Councillor Brian Stoyel to the meeting.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Bullock, seconded by Councillor Foster and RESOLVED that the minutes of the Station Property Sub Committee held on 15^th September 2023 were confirmed as a true and correct record.

Councillor Miller arrived and joined the meeting.

The Town Clerk briefed Members on the budget statement received and contained within the circulated reports pack.

The Town Clerk informed Members of the operational cost to the Town Council to date £3,323, however, there are a number of bookings up to the end of March 2024.

It was RESOLVED to note.

Nothing to report.

The Town Clerk informed Members of the call for expression of interest from Town and Parish Councils for new electric charge points contained within the circulated reports pack.

Cornwall Council is seeking interest from Town and Parish Councils who own their own land or lease from Cornwall Council to install electric vehicle charging points under the LEVI fund (Cornwall Council allocated £5.5m).

Members discussed the funding criteria and available space within the car park at Isambard House.

It was RESOLVED to note the expression of interest and that the scheme on this occasion is not suitable for Isambard House.

Members received the Final Account Statement from Bailey Partnership contained and circulated within the reports pack.

Councillor Bickford informed Members of an internal meeting with representatives from Cormac, Bailey Partnership and Saltash Town Council, to review the snagging work undertaken by Cormac to the flooring and roof tiles.

At that meeting, Cormac were informed that the repair works were still not satisfactory, Cormac offered to reduce the final settlement figure.

Members discussed and debated the final account reduction to relieve Cormac of any future snagging duties.

It was proposed by Councillor Bullock, seconded by Councillor Gillies and RESOLVED:

1.  To approve to withhold the balance upon issue of Certificate of Making Good Defects of £17,875 to reflect the Town Council’s future cost to make good the flooring and roof tiles due to Cormac not adhering to the project specification.

Members considered and discussed various flooring options.

It was proposed by Councillor Bullock, seconded by Councillor Miller and RESOLVED to obtain three like for like quotes for the main space and waiting room area for resin, non-slip commercial vinyl and hard wearing carpet tiles to be considered at a future Station Property meeting.

Members received the report contained and circulated within the reports pack with information relating to the current position of the Cornish Rail Coffee Company and their expression of interest to expand to Saltash, but unable to commit to any timescales at present.

Members discussed in length various options to open the café waiting room at the Station.

Members agreed leaving the Town Council building open and unmanned has many potential problems.  The Town Council would fall foul of the insurance reasonable precautions clause and leave the building at risk.

Councillor Foster left the meeting and then re-joined the meeting during discussion of this item.

Councillor Bickford left the meeting and then re-joined the meeting during discussion of this item.

It was proposed by Councillor Bullock, seconded by Councillor P Samuels and RESOLVED:

1.  To delegate to the Town Clerk working with the Chairman and Vice Chairman to work up and deliver to local Saltash businesses and afar a café concessionaire brief specification, inclusive of free 12 months’ rent, business rates and utilities, followed by quarterly reviews;

2.  To delegate to the Town Clerk working with the Chairman and Vice Chairman to appoint a concessionaire at the earliest opportunity;

3.  To request feedback from businesses that are not interested in the offer;

4.  To report back to Members of the Station Property Sub Committee by email on a monthly basis;

5.  To report back the outcome at a future Station Property Sub Committee meeting.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

None.

It was proposed by Councillor Bullock, seconded by Councillor Bickford and RESOLVED to issue a press release and social media release on the current status of the café concessionaire and waiting room.