Agenda and draft minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

The Chairman welcomed Councillor Stoyel to his first Town Vision Sub Committee meeting.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None received.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Griffiths, seconded by Councillor Gillies and RESOLVED that the minutes of the Town Centre Vision Sub Committee held on 16 May 2024 were confirmed as a true and correct record.

It was RESOLVED to note.

Nothing to report.

Members received and discussed the draft Terms of Reference contained within the reports pack.

It was proposed by Councillor Griffiths, seconded by Councillor Bickford and resolved to RECOMMEND to Full Council to be held on 5 September 2024 to approve and adopt the amendments to the Town Vision Terms of Reference with the addition of  the Impact Assessment to the Climate Change Strategies, as attached.

The Chairman referred Members to the proposed dates for the next three meetings of the Town Vision Sub Committee.

It was proposed by Councillor Griffiths, seconded by Councillor Gillies and RESOLVED to approve the following future Town Vision Sub Committee meeting dates for the year 2024-25:

1.  24 October 2024

2.  23 January 2025

3.  24 April 2025

Members received and discussed the revised draft Climate Change Strategy and Impact Assessment contained and circulated within the reports pack.

Councillor Bickford suggested some additional items to be included in the Climate Change Strategy categories to further reflect the wider Town Council Business Plan. Councillor Martin also suggested an amendment to the Community Engagement category.

The Chairman then asked Members to consider the draft Impact Assessment which feeds into the Decision Wheel. This provides a visual image to clearly demonstrate the impact of a project from the areas identified in the Climate Change Strategy.

It was proposed by Councillor Griffiths, seconded by Councillor Gillies and RESOLVED: 

1.    To approve the Climate Change Strategy and Impact Assessment format and design;

2.    To approve the updates to the Climate Change Strategy based on the suggested changes from Councillors Bickford and Martin, as attached;

3.    For Officers and Members of the Town Vision Sub Committee to trial the Impact Assessment for Town Council projects, reporting back at the next meeting.

The Chairman led Members through the Town Council Business Plan Deliverables for quarter 1, contained and circulated within the reports pack.

Members of the Sub Committee contributed towards the discussions.

It was proposed by Councillor Griffiths, seconded by Councillor Gillies and RESOLVED to:

1.    Approve the format and design of the deliverables (as attached) and upload to the Town Council website for transparency;

2.    Recommend to Planning and Licensing to:

a)    Remove under ‘Health and Wellbeing’ the ‘Aim’ – To support and work with the Saltash Health Care Action Group when reviewing planning applications that are applicable – due to duplication of another ‘Aim’ – To ensure appropriate support or recommendations are given to applications or projects that support health care development or change of use to a health care setting in Saltash;

b)    Refer under ‘Health and Wellbeing’ the ‘Aim’ – To ensure the availability of all housing types are considered inclusive of rental and affordable housing to improve access to housing for all in Saltash – to ‘Housing’ because the ‘Aim’ fits better under that Strategic Priority;

c)    Remove under ‘Housing’ the ‘Aim’ – To ensure future housing projects and developments offer a variety of housing options inclusive of accessible properties – due to duplication of another ‘Aim’ – To support projects that deliver affordable and sustainable housing whilst meeting a variety of user needs in keeping with policy;

d)    Remove under ‘Housing’ the ‘Aim’ – Special consideration be given to the Churchtown Farm development and resolution for occupation by Saltash residents – due to the ‘Aim’ not being achievable under the Town Council powers.

3.    Recommend to Services to:

a)     Remove under ‘Boosting Jobs and Economic Prosperity’ the ‘Aim’ – To invest in Town Council employees – due to the ‘Aim’ not fitting within the Committees Terms of Reference, the ‘Aim’ is covered by the Personnel Committee;

b)    Remove under ‘Health and Wellbeing’ the ‘Aim’ – Maintain, promote and reinvest in Town Council play parks and recreational areas – due to duplication of the same ‘Aim’ under the ‘Recreation and Leisure’ Strategic Priority;

c)    Refer under ‘Climate and Emergency’ the ‘Aim’ – Continue to partake in No Mow May initiative to strategic areas – due to it fitting better under the ‘Actions’ of – Support community initiatives for tree planting and wildflower meadows;

d)    Amend under ‘Climate and Emergency’ the ‘Aim’ – Continue to implement sustainable, non-toxic grounds maintenance methods – to cover all environmental matters to - Continue to implement sustainable grounds maintenance methods and good environmental practices;

e)    Remove under ‘Climate and Emergency’ the ‘Aim’ – Seek further environmentally friendly alternatives for groups maintenance works within the Town Council service Delivery Department – due to duplication of the ‘Aim’ – Continue to implement sustainable grounds maintenance methods and good environmental practices;

f)     Refer under ‘Climate and Emergency’ the ‘Aim’ – Continue to be hedgehog friendly – due to it fitting better under the ‘Actions’ of - Continue to implement sustainable grounds maintenance methods and good  ...  view the full minutes text for item 25/24/25

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

It was proposed by Councillor Griffiths, seconded by Councillor Martin and RESOLVED to issue the following Press and Social Media releases:

1.    The future meeting dates of the Town Vision Sub Committee;

2.    The Town Council Business Plan Deliverables.