Agenda and draft minutes

The Mayor informed those present of the actions required in the event of a fire or emergency.

It was proposed by Councillor Bickford, seconded by Councillor P Samuels and RESOLVED to elect Councillor Dent as Chairman of the Property Maintenance Sub Committee.

It was proposed by Councillor Dent, seconded by Councillor P Samuels and RESOLVED to elect Councillor Bickford as Vice Chairman of the Property Maintenance Sub Committee.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.  Acting Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

Councillor	Agenda Item	Pecuniary/Non-Pecuniary	Reason	Left the Meeting
Dent	8	Non-Pecuniary	Chairman of Heritage Committee	No
Bullock	8	Non-Pecuniary	Member of Heritage Committee	No

 

 

b.  Locum Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

 

None.

Please note:  Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email.

None.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

 

It was proposed by Councillor Bickford, seconded by Councillor P Samuels and RESOLVED that the minutes from the Property Maintenance Sub Committee held on Tuesday 22^nd September 2020 were confirmed as a true and correct record.

Councillor Miller arrived and joined the meeting.

 

Members reviewed the Five-Year Maintenance Plan with the following recommendations:

 

The Guildhall

It was resolved to RECOMMEND to the Extraordinary Services Precept Meeting to be held on Wednesday 3^rd November 2021:

 

1.    To precept £20,000 for the year 2022/23, and to precept a further £5,000 by the year 2023/24 for the Guildhall external and internal refurbishment works budget code 6470 GH EMF Guildhall Maintenance.

 

Maurice Huggins Room:

 

It was RESOLVED to note that no major works are planned or scheduled within the current five-year plan for the Maurice Huggins Room.

 

Longstone Depot:

 

It was RESOLVED to note no major works are planned or scheduled within the current five-year plan for Longstone Depot.

 

Library:

 

It was RESOLVED to defer all major works to the Library Sub Committee Meeting to be held on 10^th November 2021 for further consideration.

 

Station:

 

It was RESOLVED to note no major works are planned or scheduled within the current five-year plan for the Station Building.

 

Public Toilets:

 

Members discussed the Waterside toilets and the land which is currently owned by Network Rail and the necessity of a refurbishment to assist in the general maintenance. It was resolved to RECOMMEND to the Extraordinary Services Precept Meeting to be held on Wednesday 3^rd November 2021:

 

1.    To precept £10,000 for further external and internal works for the Waterside toilets for the year 2022/23 allocated to budget code 6580 Public toilets.

 

2.    To note no major works are planned or scheduled within the current five-year plan for Alexander Square, Longstone Park and Belle Vue Toilets.

 

 

 

The Chairman Councillor Dent and Councillor Bullock declared an interest in the next agenda item and remained in the room.

 

Vice Chairman Councillor Bickford in the Chair.

 

 

Heritage Museum:

 

Members discussed the requirement for roof repairs to the Heritage Museum building – 17 Lower Fore Street.

 

It was resolved to RECOMMEND to the Extraordinary Services Precept Meeting to be held on Wednesday 3^rd November 2021 to precept £5,000 for the year 2022/23 budget code 6471 GH EMF Heritage Centre.

 

Chairman Councillor Dent in the Chair.

 

Joint Burial Board:

 

It was RESOLVED to note no major works are planned or scheduled within the current five-year plan for St Stephens.

 

Churchtown Cemetery:

 

It was RESOLVED to note no major works are planned or scheduled within the current five-year plan for Churchtown Cemetery.

 

Outdoor Land and Fences:

 

Members wished for separate budget categories to be added to reflect the various outdoor land.

 

1.  Victoria Gardens

 

It was RESOLVED to note no major works are planned or scheduled within the current five-year plan for Victoria Gardens.

 

2.  Waterside Development

 

It was RESOLVED to note no major works are planned or scheduled within the current five-year plan for land at Waterside Development.

 

3.  Pillmere

 

It was RESOLVED to note no major works are planned or scheduled within the current five-year plan for land at Pillmere.

 

 

 

 

4.  Allotments

 

It was RESOLVED to note no major works are planned or  ...  view the full minutes text for item 7/20/21

It was proposed by Councillor P Samuels, seconded by Councillor Bullock and resolved to RECOMMEND to the Policy and Finance Committee to be held on Tuesday 9^th November 2021 to give authorisation to the Locum Town Clerk to further ascertain costs and timescales for the insurance valuation of the Council’s asset portfolio reporting back at a future Policy and Finance Committee Meeting.

 

Members discussed the consideration of appointing a temporary Building Surveyor in the absence of the current surveyor due to ill health.

 

The Locum Town Clerk to contact the Town Council’s appointed Building Surveyor to request recommendations during this period.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.             

 

To resolve that the public and press be re-admitted to the meeting.

None.

None.